Administrative Director - Urology

Job Description

***This posting is for FUTURE opportunities****


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Job Title: Administrative Director-Urology



·         Provide financial and administrative oversight in partnership with System, MSDUS and Hospital leadership for the Department of Urology at MSDUS and MSB. Directs and administers programs, strategies, and initiatives designed to develop, enhance, and support the clinical, research, academic and educational missions of the Department of Urology. Participate with the Chairs and other senior faculty in strategic planning and operational decision making as a member of the department's leadership team.  Oversee the budget for the department, including employee management and any other related activity.  


Roles & Responsibilities:

  1. Oversees and provides leadership in the development and implementation of all departmental programs, initiatives, structures, systems, policies and procedures for Urology.
  2. Serves as a strategic partner with the Chairs and other senior faculty and staff in the planning and implementation of policies and procedures, programs, and initiatives that support the mission, growth and success of Urology.
  3. Serves as the Department representative to the institution serving and participating on committees and on projects as invited and requested.
  4. Provide continuing administrative and strategic support to the Chairs to realize the development and growth of the Department and its’ programs.
  5. Oversees the coordination of all faculty affairs for the department which includes appointments and promotions, recruitment, compensation, productivity, performance and other general human resources business.
  6. In concert with the Chairs, responsible for space allocation and assessment for Urology including designing and planning for expanding space demands. Brings issues forward to appropriate senior staff within the institution to address on-going space requirements.
  7. Oversees all faculty recruitment, including development of a financially sound business plans, resource allocations, space planning, coordination of clinic, academic and ambulatory O.R. schedule and successful program implementation.
  8. Responsible for the Department of Urology physician revenue cycle which includes appointment scheduling, registration and insurance verification, front desk check in and check out, collection and posting of co-payments, charge capture and charge entry.  Work with the CBO on back end billing process such as A/R management, collections and minimizing bad debt, as well as addressing all front end operational issues that impact the revenue cycle. Utilize eIDX/EPIC as an appointment scheduling and billing system reviewing and interpreting monthly reports to understand, address and maintain best practices in revenue cycle workflows.
  9. Oversight of all managed care contracts and reimbursement ensuring that negotiated contracts are being reimbursed appropriately.  
  10. Participates in the establishment and implementation of short and long-range departmental goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness; effects change required for improvement.
  11. Researches, identifies, and evaluates opportunities for enhancement of existing operational models and the development of new and innovative programmatic and operational systems for potential departmental application.
  12. Ensures cross-departmental consistency in meeting research, educational and administrative compliance standards; provides leadership and guidance to faculty and staff in matters related to understanding of overall departmental goals and objectives, and individual roles and responsibilities in this regard.
  13. Serves as a key operational and policy liaison, facilitator, and coordinator, as appropriate, to clinical, research, academic, programs.
  14. Ensures that appropriate human resources, staffing, policies, procedures and administrative systems are in place to facilitate timely and resource-efficient responses to the demands of the department.
  15. Provide financial oversight and controls; procedures and practices; and development, implementation and management of operational budgets, grants & contracts, endowment, gifts and faculty practice revenues consistent with internal and external compliance.  Approve financial transactions for department.

16.  Financial reporting, analysis, forecasting and business planning for both the clinical and research activities of the department.

17.  Develop and manage process to conduct time, effort, and productivity reviews as well as adherence to faculty compensation plan.

18.  Establish and maintain effective internal controls.

  1. Participate in strategic planning in concert with the organization’s goals that contribute toward market growth, revenue enhancement, and cost containment while maximizing productivity.
  2. Identify opportunities for further training and development of staff.
  3. Responsible for departmental approval of all human resources transactions.  Departmental point person for labor disputes and all other human resource issues.
  4. Uses MGMA and other external resources to assist with personnel planning and assessment of administrative support to maintain a viable, efficient organizational structure that meets the needs of the department.

23.  Negotiates institutional budgetary support for operational activities, capital procurement, and facility improvement.

  1. Set a tone of leadership that is people-oriented, collaborative in nature, empowering and focused in data based decision-making.
  2. Build an infrastructure and culture based on teamwork, open communication, prudent risk taking, innovation, mentoring and accountability.
  3. Work closely with Office of Business Development and Legal in creating, reviewing and continuation of contractual documents for provision of medical services at affiliate and other off sites.
  4. Facilitate development of a long range strategic and financial plan for the department to assure continued financial health for the advancement of the missions of teaching, research and clinical care.

28.  Performs other duties as assigned by the Chairman. 




  • 10 years+ of proven management ability including strong interpersonal and communication skills
  • Knowledge and understanding of institutional regulations, policies, and practices
  • Knowledge and understanding of medical, academic, clinical, research, and practice and billing regulatory compliance.
  • Administrative planning and leadership skills.
  • Knowledge and comprehension of the billing cycle.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Ability to develop and implement strategic plans.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Demonstrated leadership skills in the development and implementation of complex administrative programs.
  • Ability to develop successful collaborative relationships at all levels within the organization.
  • Advanced analytical, evaluative, and objective critical thinking skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of clinical operations and/or administration in a medical school environment.
  • Working knowledge and understanding of faculty productivity and performance measurement programs and systems.
  • Strong verbal and written communication skills and the ability to present information effectively to groups.
  • Skill in organizing resources and establishing priorities.
  • Knowledge and understanding of facility and space management principles, processes, and techniques.
  • Knowledge and understanding of grant and/or contract development and management.
  • Knowledge of budgeting, fiscal management, and human resources management systems.
  • Proficient in excel and other software programs to facilitate responsibilities.



·         Masters degree in business or healthcare.





Strength Through Diversity


The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


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Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


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