Mount Sinai Careers

ADMINISTRATIVE ASSISTANT I - Department of Neurosurgery

New York, New York
Professional / Managerial / Administrative


Job Description

The Mount Sinai Health System
 
Administrative Assistant I – 2204304
 

Do you have what it takes to wear the badge?

 

The Mount Sinai Health System’s commitment to excellence extends beyond delivering world-class health care. The System’s ongoing success is dependent upon our highly motivated, nonclinical professionals working to improve business operations. Our leadership team is driven to provide exceptional service by cultivating a workforce that is dedicated to upholding Mount Sinai’s mission of delivering innovative, breakthrough medicine with compassion and integrity.

 

Are you ready to discover the world of limitless possibilities that comes with wearing the badge? Explore more about this opportunity and how you can help us write a new chapter in our story of unrivaled patient care!

 
What You’ll Do:
 

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head.

 

Duties and Responsibilities:

  • Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions
  • Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting
  • Assists in the planning and logistical coordination of meetings and office activities, forums and conferences
  • May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters
  • May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed
  • Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
  • Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports
  • Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)
  • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
  • May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission
  • May maintain employee and/or patient files
  • May assist in processing payroll and/or maintaining the PTO system for the department
  • May track expiration dates of staff’s professional licensure, and notify staff of upcoming license expiration date to prevent suspension
  • Performs other related duties
 
What You’ll Bring:
Education and Experience:
  • Associates Degree or HS/GED plus two years of related experience
  • Bachelor’s Degree preferred
  • 3 years administrative or medical office experience required

Do you share our dedication to extraordinary service and have what it takes to wear the badge? Apply now!

 
Who We Are:
 

Over 35,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is committed to the tenets of diversity and workforce that are strengthened by the inclusion of and respect for our differences. We offer our employees a highly competitive compensation and benefits package, a 403(b) retirement plan, and much more.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.


EOE Minorities/Women/Disabled/Veterans