Mount Sinai Careers


New York, New York
Professional / Managerial / Administrative

Job Description

The Mount Sinai Health System

Do you have what it takes to wear the badge?


The Mount Sinai Health System’s commitment to excellence extends beyond delivering world-class health care. The System’s ongoing success is dependent upon our highly motivated, nonclinical professionals working to improve business operations. Our leadership team is driven to provide exceptional service by cultivating a workforce that is dedicated to upholding Mount Sinai’s mission of delivering innovative, breakthrough medicine with compassion and integrity.


Are you ready to discover the world of limitless possibilities that comes with wearing the badge? Explore more about this opportunity and how you can help us write a new chapter in our story of unrivaled patient care!

What You’ll Do:

The Grants & Financial Analyst is responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. The individual in this role assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

Duties and Responsibilities:
  • Reviews grant and/or contract proposals and expenditures prior to submission for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
  • May review up to one thousand grant applications per year for pre-award financial and administrative policies on behalf of the Institution/Department.
  • May assist in submission of high priority proposals and grants.
  • Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
  • Ensures that grants and contracts applications are submitted, in correct compliance characterization, and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee.
  • Analyzes monthly grant activity and monitors expenditures posted to assigned grant projects and prepares customized fiscal reports for academic and service departments within the institution/organization.
  • Provides cost benefit analysis and other reports as required.
  • Assists with pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures. May create SOPs for reviewing and filing IRB submissions and other funded proposals.
  • Oversees expenditures, reviews ledgers, tracks payments from Sponsors and meets regularly with Fund accounting. May develop financial management review system for funded projects.
  • Interacts with faculty, departmental administrators, finance and institutional compliance committees on all Sponsored Programs and research programs. Provides information to Sponsored Programs Accounting for fund activation.
  • Reviews and provides Just-In-Time, supplemental and amended information to extramural sponsors on applications.
  • May develop and maintains research activity database and web-site. Create and maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures, and may also create and develop departmental newsletter.
  • Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships.
  • May represent the Institution to non-profit funding agencies, federal government officials and drug and device manufacturers.
  • For Contracts – Negotiates clinical trial agreements and amendments on behalf of Mount Sinai School of Medicine. Generally negotiations occur with Pharmaceutical or device company attorneys and have broad legal repercussions to the Institution.
  • May review, mail and negotiate (if applicable) funding agreements from other Educational Institutions and Non-profit sponsors. (AHA etc.)
  • May negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM.
  • May act as liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. May also act as liaison to Risk Management for Certificate of Insurance Requests.
  • May also act as liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO.
  • Must have a strong working knowledge of information systems including the Grants Tracking System and Microsoft Office Suite. Performs routine data entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System.
  • May train new faculty and staff in research/grants management. May maintain system to track faculty certifications (i.e. human subject researchers), and information regarding department research performance.
  • May maintain departmentally specific documentation in support of grant submissions.
  • May oversee fund-raising campaigns, and expenditures.
  • May provide faculty assistance to high priority projects that require project planning.
  • May create and distribute funding opportunities packets, calendars and special alerts.
  • Performs other related duties.
What You’ll Bring:
  • Bachelor’s degree in business administration or related field or equivalent education and relevant experience.
  • Clinical trials negotiation training (MAGI, etc.) desirable.
  • NCURA or SRA Certification preferred.
  • 5 years of progressive experience in pre and post-award grants management.
  • 1 year of NIH experience preferred
  • Knowledge of grants, contracts, and applications and familiarity with electronic research administration requirements from a variety of sponsoring agencies, federal, state, local, etc. 

Do you share our dedication to extraordinary service and have what it takes to wear the badge? Apply now!

Who We Are:

Over 35,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is committed to the tenets of diversity and workforce that are strengthened by the inclusion of and respect for our differences. We offer our employees a highly competitive compensation and benefits package, a 403(b) retirement plan, and much more.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.

EOE Minorities/Women/Disabled/Veterans