Mount Sinai Careers

Grants Coordinator- Hematology & Oncology

New York, New York
Professional / Managerial / Administrative

Job Description

The Mount Sinai Health System

Do you have what it takes to wear the badge?


The Mount Sinai Health System’s commitment to excellence extends beyond delivering world-class health care. The System’s ongoing success is dependent upon our highly motivated, nonclinical professionals working to improve business operations. Our leadership team is driven to provide exceptional service by cultivating a workforce that is dedicated to upholding Mount Sinai’s mission of delivering innovative, breakthrough medicine with compassion and integrity.


Are you ready to discover the world of limitless possibilities that comes with wearing the badge? Explore more about this opportunity and how you can help us write a new chapter in our story of unrivaled patient care!

What You’ll Do:

The Grants Coordinator reports into the Director of Operation and will provide support for the daily operations of all grants and administrative activities of several faculty members (Principal Investigators) within the Division of Hematology/Medical Oncology.  The individual will assist the Principal Investigator in the preparation and submission of all Federal, State and Foundation grants and contract applications.  Additional duties include routine expense/transaction requests, and other operational tasks, such as ordering of laboratory supplies, ordering of animals, HR duties for laboratory members, budget preparation, general ledgers, and running statistical reports in conjunction with our Grants Manager, scheduling of meetings, and calendar management.    

Duties and Responsibilities:
  • Participate in the completion of grant applications, and special projects for the laboratories.
  • Assist the Principal Investigator with submitting grants applications to Sponsored Programs.
  • Researches, locates and compiles information for reports.  Assembles and categorizes figures for computation and calculations.  Prepare statistical reports using the general ledger.
  • In conjunction with the Grants Manager, support the PI by preparing and reviewing travel and business expense reports, payment requisitions for all lab members. 
  • Reconciling of all accounts which require matching expenses to invoicing and documenting as appropriate.
  • As directed by the Grants Manager, insure the proper fund account numbers are charged for all purchases.  Reviews and prepares expenditure corrections as needed.
Other Activities
  • Setup of InfoEd proposal and Financial Conflict of Interest forms in Sinai Central.
  • Maintains the employee files for all laboratory members, and ensures compliance with regulatory standards.  Track PTO time for lab personnel and generates quarterly reports for TCI Administration. 
  • Routinely update principal investigator biographical sketch which includes (but is not limited to) adding grants as they are awarded, journals and articles as papers are written.
  • Attend lab meetings, take notes on outstanding items and follow up with lab members to ensure completion of tasks.
  • Schedule lab/group/individual meetings with Principal Investigators (PI) as required.
  • In conjunction with the Principal Investigator design and maintain laboratory website.
  • Proof reading scientific publications, grants and other documents as assigned.
  • Prepare check request, business expense reports, facilitate service request and non-employee reimbursement forms.
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.  Assist in the development and coordination of informational packets for participants. 
  • Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the laboratory.
  • Ensures adequate restock of supplies for laboratories.  Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.  Tracks expiration of vendors’ contracts and renews as needed.
  • Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
  • Make travel arrangements and accommodations.  Prepares travel reimbursements and expense reports in a timely and accurate manner.
  • Pick up and deliver mail for laboratories.  Screen and prioritize incoming mail for needed action and follow up.  Responds to mail where appropriate and distributes mail requiring attention to appropriate individual(s). This included sending packages on dry ice, and liquid nitrogen to other institutions.
  • Screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
  • May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission (if applicable).
  • Endnote X5: compiling Endnote libraries, linking to papers and publications.
  • Send and receive specimens/packages on dry ice, and in liquid nitrogen containers to/from other institutions.
  • General support duties (calendar maintenance, organization of meetings, travel etc.)
  • Performs other related duties.
What You’ll Bring:
  • Bachelor's degree preferred, or a combination of experience and education.
  • Experience in a hospital setting or medical office required.
  • Knowledge of grants highly desirable.
  • Knowledge of Grants and Contracts Office and IRB desirable.
  • Knowledge of InfoEd desirable.
  • Knowledge and skill in accounting and budgeting techniques desired.
  • Skill in use of MAC and PC
  • Software – Outlook, MS Office Suites.

Do you share our dedication to extraordinary service and have what it takes to wear the badge? Apply now!

Who We Are:

Over 35,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is committed to the tenets of diversity and workforce that are strengthened by the inclusion of and respect for our differences. We offer our employees a highly competitive compensation and benefits package, a 403(b) retirement plan, and much more.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.

EOE Minorities/Women/Disabled/Veterans