Mount Sinai Careers

Project Coordinator I, Department of Psychiatry

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Project Coordinator I assists in creating and executing plans for specific basic and moderately complex projects which fall outside the regular operations of the department. The Project Coordinator I follows projects through all phases by assisting in the development of the project plan, and ensuring adherence to the plan. A Project by definition must have a timeline with a beginning and end date.


The Project Coordinator I will be the primary administrator of a multi-site international study, with data collection sites in Australia and Canada, and data management at Mt. Sinai’s Icahn School of Medicine. Data includes interview transcripts that have been de-identified for manual and automated linguistic analysis, neuropsychological assessments, clinical and diagnostic ratings and demographics. Data will be collected on 450 participants, including healthy individuals, individuals at clinical risk for psychosis, and individuals with psychosis. The Project Coordinator will be in charge of all administrative aspects of this project as directed by the PI. The Project Coordinator will serve as a liaison to collaborators in Australia and Canada who collect data and to computer scientists at IBM for natural language processing analyses. In turn, the Project Coordinator will oversee all data collection, document transfer, management, cleaning, transcription, de-identification and archiving of data at NIMH; coordinate training across sites for measures; monitor recruitment weekly; ensure the study meets recruitment goals; and manage all aspects of study adherence to regulatory requirements, including IRB approval, HIPAA, and NIMH data archiving requirements. The Project Coordinator will also be available to collect data on-site if needed to maintain recruitment goals.


Duties and Responsibilities:

  • Establishes the coordination of activities related to this project and ensures the quality, timeliness, and integrity of this project and its associated schedules
  • Develops and maintains a detailed project schedule which includes administrative tasks. Ensures adherence to deadlines
  • Coordinates and leads assigned project activities ensuring that assignments are completed
  • Organizes, leads and facilitates project-related meetings, including the creation of agendas and preparation of materials. Prepares and/or edits meeting minutes, presentations and tables
  • Maintains detailed records and documentation of project activity and is responsible for developing uniform procedures for storing and keeping appropriate documentation, including archival of data with NIMH. Provides feedback to communicate project findings as appropriate
  • Develops reports and other deliverables as assigned, specifically MSSM IRB and NIMH requirements (enrollment reports, progress reports, and data archival)
  • Tracks project changes and produces updated schedules as required
  • Monitors project deliverables and timelines, notifies management when issues arise, and take corrective actions, as needed
  • Coordinates ordering, follow up of receipt and invoicing as necessary
  • Develops test scenarios if applicable to position, project or department
  • Conference travel planning, and departmental correspondence as it relates to the project
  • Communicates with outside collaborators as required by the project
  • Performs other related duties, including data collection at the main site if needed to meet recruitment goals
  • Bachelors’ degree required, preferably in psychology (with coursework in language and social cognition), or equivalent education and work experience
  • 2 years of experience in psychosis risk research is preferred (either paid or volunteer)
  • Additionally, experience with adolescents and individuals with psychotic-like symptoms is preferred, as is training and certification in the Structured Interview for Psychosis Risk Syndromes, MATRICS neuropsychological assessment and experience with RedCap and Box (or equivalent experience in data collection, transfer, management and archival)
  • Exposure to the culture and customs of Canada and/or Australia is preferred
  • Excellent written and oral communication skills
  • Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments
  • Exceptional attention to detail and accuracy
  • Database management
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans