Mount Sinai Careers

BUSINESS OPERATIONS ASSISTANT - NEUROLOGY

New York, New York
Professional / Managerial / Administrative


Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 

Roles & Responsibilities: 

 

Support the General business operations for Administrative Core involving HR Faculty onboarding; space oversight and support of HR needs and transactions for administrative core and research staff. Work under the leadership of Administrative Manger to support the overall operations of the Department of Neurology Administrative Core that supports the department’s business across the Health System.


General Operations:
  • Maintain inventory on capital equipment purchases and contracts
  • Help manage supply inventory, external storage, software licensing, financial transactions, department events planning and daily in-house service requisitions
  • PTO Tracking for Administrative Core and Research staff
 
Administrative Support:
  • Processing of visas for all International personnel: Postdocs, Visiting scientists, observers, etc.
  • Maintaining Departmental records on employee files
  • Maintenance of service contracts for Neurology shared equipment: annual renewal of service contracts, calls for tech support, and orders from TW Smith for shared supplies
  • Maintaining sign-up sheets for all Neurology shared equipment
  • Assistance with shipping (Fedex and UPS), creating labels, processing Fedex invoices
  • Maintaining shipping materials
  • Ordering office supplies for research
  • Serving as a liaison with Facilities, building maintenance and the Department (making sure labs, core rooms, and research offices are functional and operational - temperature control, lights, cleanliness, etc.)
 
Faculty Affairs & Hospital Credentialing:
  • Assist with hospital credentialing onboarding system wide and hospital reappointments for full-time attending surgeons, and mid-level providers
  • Assist with annual faculty malpractice certifications and distribution
 
 
 
 
Requirements:
  • Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus two years of related experience
  • Required Competencies include:
    • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
    • Applies Learning: Assimilates and applies new job-related information in a timely manner
    • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty
    • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
    • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
    • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
    • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
    • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
    • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently
    • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
    • Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization.
 
 

Strength Through Diversity

 

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

 

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

 
Who We Are
 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 

EOE Minorities/Women/Disabled/Veterans