Mount Sinai Careers

PROGRAM COORDINATOR I - DEAN'S OFFICE

New York, New York
Professional / Managerial / Administrative


Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 

Roles & Responsibilities: 

 

The Program Coordinator to the Senior Associate Dean is the key contact and overall support person to the Senior Associate Dean for Well-Being and Resilience’s Office (the “Office”) on all matters related to the Office and undertakings of the Mount Sinai Health System’s Wellness Program. The Coordinator’s primary responsibility is managing the day-to-day activities and meetings of the Senior Associate Deans as well as responsibility for supporting programming, processes, and initiatives through the “Office”. The Coordinator will work closely with the Senior Associate Dean, the Senior Director and the Associate Deans in planning, organizing and implementing activities, travel, and calendaring tasks and events relates to student, trainee and faculty wellness initiatives

  • Assists Sr. Assoc. Dean with all day-to-day tasks (e.g. meetings, calendar, correspondence and travel)
  • Assists Associate Deans with calendars and meetings pertaining to their work in the wellness office (coordinates meetings, maintains related calendars).
  • Disseminates information regarding meetings and updates
  • Creates agendas, takes notes and writes up minutes of meetings as well as provides follow-up emails with action items
  • Maintains communications within the Wellness Office
  • Responds to inquiries and correspondence from internal and external entities
  • Supports the Office in functions such as data collection, data entry, tracking and coordination of survey information and shares in the responsibility for maintaining databases. With the help of the Senior Director, completes basic analysis and provides summative statistical and descriptive reports of this data
  • Prepares PowerPoint presentations for internal and external appearances
  • Participates in the planning and execution of Wellness Office events and assists with the development and implementation of special events, as assigned
  • Develops, updates, or revises informational brochures, mailings, protocols and website as requested
  • Performs administrative functions and other duties as required
 
 
Requirements: 
  • Bachelor’s Degree preferred; an equivalent combination of education and/or relevant experience
  • 3-5 years of relevant administrative experience
  • Excellent written and oral communication skills with superb attention to detail and accuracy
  • Demonstrated commitment to teamwork and collaboration
  • Strong interpersonal and organizational skills and ability to prioritize multiple tasks, projects and assignments
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint). Comfort with SurveyMonkey or other Online Survey program preferred
  • Ability to create high quality, professional written documentation and correspondence
  • Computer and database proficiency
  • Initiative to seek alternative approaches and problem-solve
 
 
 

Strength Through Diversity

 

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

 

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

 
Who We Are
 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 

EOE Minorities/Women/Disabled/Veterans