Mount Sinai Careers
ACCESSIONING SPECIALIST - GENETICS & GENOMIC SCIENCES
Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Roles & Responsibilities:
Under the broad guidance of the Director, Project Management, this position will spend 90-95% of time supporting collaborations, as a sample accessioner. The incumbent will spend the remaining 5-10 % of time on efforts to improve operational business processes related to sample processing within the Icahn Institute and on personal development and growth.
•Support project teams, project managers, department personnel and collaborations with third parties, internal research projects, etc. by providing specimen coordination and accessioning.
•Aliquot (confirmining proper volume and concentrations) specimens.
•Address accessioning problems and troubleshoot problem specimens (e.g. no Date of Birth, no sample or tracking number, mislabeling etc.).
•Alert the project managers, project team or department personnel of problems with the samples/specimens and storage issues.
•Correct accessioning errors, clarify tests and add tests, as requested.
•As per direction from project managers, project team or department personnel, collect and store extra specimens, monitor and appropriately discard problem specimens.
•Process specimen for testing by creating and providing the LIMS request or interfacing with other laboratory computer systems.
•Oversee the specimen tracking, distribution of specimens and the inventory (freezer archiving and maintenance) including tracking speciman manifest with full ownership of the chain of command including tracking the status of the analyses.
•Create and maintain appropriate and accurate documentation for tracking specimens (using electronic tracking systems and databases), summarize the inventory and routinely circulate the information electronically to all key stakeholders.
•Coordinate the activities and maintain the inventory and shipment of specimen to off-site long-term storage centers including influencing laboratory personnel to transition dated samples to long-term storage.
•Develop customer service tools that facilitate the interactions with the laboratory personnel regarding their specimen inventory and storage.
•Coordinate specimen shipments (including creating the sample manifest, packaging, tracking and liasing with analytical testing laboratories).
•Create process flow maps and Standard Operating Procedures related to specimen accessioning, inventory management and shipping.
•Provide specimen coordination information to derive costs, schedules, resources and any other data pertinent to creation of project plans.
•Support continuous improvement initiatives that require sample accessioning experience and understanding of Mount Sinai procedures and policies, and which may involve influencing areas outside of the Icahn Institute.
•Take relevant training courses to increase knowledge and understanding of the specimen coordination including safety procedures for handling and shipping and processing guidelines.
•High School/GED (HS/GED; specialized training; degree and discipline; AS degree preferred
•3-5 years of laboratory experience; one plus years of healthcare, pharma or biotech experience preferred
•Demonstrated ability to work effectively and accomplish goals in team settings
•Effective interpersonal skills; able to establish good working relationships and collaborate with networks of employees at all levels; able to foster cooperation in others; creative problem-solver
•Effective written and oral communication skills
•Knows when and how to speak up and appropriately raise issues to the project management team
•Keeps team members and departmental colleagues (as appropriate) fully apprised of sample inventory status and issues
•Demonstrated credibility: diplomatic, decisive, straightforward, honest