Mount Sinai Careers

ADMINISTRATIVE MANAGER - Neurology

New York, New York
Professional / Managerial / Administrative


Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 

Roles & Responsibilities: 


The Administrative Manager will be responsible for managing all processes associated to daily administrative operations, human resources, faculty affairs & personnel for all faculty and staff in the Department of Neurology.  

 

Operations:

  • Contribute to administrative planning and initiatives aimed at facilitating growth and improving operations
  • Negotiate and maintain inventory on capital equipment purchases contracts
  • Assist with new contracts and renewals involving external sites and any other space leasing
  • Implement and oversee day-to-day administrative operations involving, supply inventory, external storage, software licensing, financial transactions, department events planning and daily in-house service requisitions
  • Supervise the Administrative Secretary in the team
  • PTO Tracking for Administrative Core and Research staff
 
Administrative Support:
  • Processing of visas for all International personnel: Postdocs, Visiting scientists, observers, etc.
  • Submitting Requisitions for research positions: Postdocs, research staff
  • Maintaining Departmental records on employee files
  • Maintenance of service contracts for Neurology shared equipment: annual renewal os service contracts, calls for tech support, orders from TW Smith for shared supplies
  • Maintaining sign-up sheets for all Neurology shared equipment
  • Assistance with shipping (Fedex and UPS), creating labels, processing Fedex invoices. Maintaining shipping materials
  • Ordering office supplies for research
  • Serving as a liaison with Facilities, building maintenance and the Department (making sure labs, core rooms, and research offices are functional and operational - temperature control, lights, cleanliness, etc.)
 
Faculty Affairs & Insurance Credentialing:
  • Manage all activities for Neurology faculty and hospital credentialing onboarding system wide and Elmhurst Hospital. Oversee hospital reappointments for (32) full-time attending surgeons, and (25) mid-level providers
  • Oversee faculty and mid-level insurance credentialing and annual re-certifications. Monitor enrollment status and update weekly charge log reporting appropriately
  • Partner with Chairman on all coordination of the annual faculty evaluation process. Oversee all faculty and mid-level clinical performance evaluations
  • Collaborate with Chairman to assign and distribute faculty on-call schedule for Neurology and Cerebrovascular at Mount Sinai Hospital & Elmhurst Hospital. Facilitate clinical coverage changes and work with clinical practices to resolve and troubleshoot operational issues for Neurology and Cerebrovascular
  • Successfully established an internal insurance and hospital credentialing grid to track attending and mid-level providers in Neurology and Cerebrovascular. Provide monthly communication to faculty & staff with expiring credentials
  • Oversee all annual faculty malpractice certifications and distribution
 

Human Resources:

  • Responsible for all human resource processes and transactions for Neurology at MSH including: recruitment, onboarding, transfers, leaves & terminations, etc.
  • Primary liaison w/ labor regarding staff disciplinary actions
  • Provide support to faculty leadership on
  • Recruitment & coverage
  • Supervise daily paid time off tracking and year end summary reporting for approximately 80 exempt and non-exempt employees
  • International personnel liaison and coordination of any tasks related to visas and/or immigrations affairs related to staff and/or faculty
  • Manage department internal orientation; approve system access & clinical training for all new faculty and staff
  • Communicate and track all annual trainings / certifications (compliance, AHA, risk management, HIPPA, flu, compliance)
 
Requirements:
  • Bachelor’s degree in business related field. Master’s degree preferred
  • 5 years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions. 
 
 

Strength Through Diversity

 

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

 

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

 
Who We Are
 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 
EOE Minorities/Women/Disabled/Veterans