Mount Sinai Careers
PROGRAM MANAGER II
Strength Through Diversity
- The Mount Sinai Institute for Advanced Medicine (IAM) is seeking a Prevention Program Manager to coordinate and oversee the daily operations for several grant-funded HIV/STI/Hep C Prevention Programs across multiple clinical sites. Candidates must have significant experience with HIV grants management and integration with clinical operations, building and maintaining community partnerships, excellent communication and people skills, and a solid track record managing a diverse team.
The Prevention Program Manager oversees prevention programs at five IAM clinical sites around Manhattan and ensures seamless collaboration between program, clinical, and ancillary service teams as well as community partners and local, state and federal funders.
• Oversee the operations of a number of prevention programs – both outreach and clinically-based, ensuring integration within and across sites – ensuring fidelity to the program models and requirements, and to achieve optimal outcomes for IAM and our clients.
• Develop and implement goals and strategies for each program to sustain and grow.
• Develop and schedule program work plans in accordance with specifications, objectives and funding limitations.
• Perform needs assessments to analyze client, staff, and community needs for basis of program development, in partnership with IAM’s Evaluation Team and Leadership.
• Prepare periodic reports on program activities, progress, status and handle contacts, audits and site visits with outside agencies and funders.
• Oversee, manage and delegate the activities of subordinates and consultants, providing leadership, empowerment and direction for staff, setting effective agendas and checking in to ensure that performance goals are met on a timely basis.
• Oversee daily operations and coordinate program activities seamlessly through assigned staff; prioritize and delegate work activities, ensuring staff are trained and integrated into clinic flows.
• Coordinate and oversee grant related issues, reporting of program statistics and the implementation of data collection and entry procedures.
• Administer program procedures and systems to ensure information is disseminated to staff regarding program objectives and expectations.
• Provide assistance to staff in assigned areas to ensure program objectives are accomplished.
• Conduct data entry at least quarterly to understand various program flows and services, so that all services are being reported and fully executed.
• Other duties as assigned and/or necessary.
• Monitor and evaluate program effectiveness to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the programs.
• Evaluate program effectiveness to develop and implement improved methods; devises evaluation methodology and implement; analyzes results and takes proper action based on outcome.
• Assess that all contract services are being deployed strategically and fully drawing down entire funding without penalties.
• Serve as liaison with staff in other departments to manage program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized
• Develop new community partnerships and maintain existing relationships with clinical and non-clinical organizations throughout New York City.
• Understand the clinic flows, and embed prevention staff within multi-disciplinary teams at IAM clinic sites, taking the lead in coordinating linkage to medical, mental health, social work and support services for new patients.
This position will report to the Director of Prevention for the Institute of Advanced Medicine, and will travel across all IAM sites.
- Key Abilities and attributes for candidate
• Hustle- Willing to go above and beyond with agility to develop and maintain internal and external relationships to fully execute and succeed on all contracts.
• Multitask- Being able to do various tasks at once and provide split second programmatic decisions on behalf of the programs and patients.
• Flexibility- Working various hours including occasional evenings and weekends to execute program deliverables and support staff on their outreach initiatives.
• Accessibility- Being available to staff and collaborating partners, with ability to triage a situation or linkage immediately.
• Creativity and Innovation-Thinking outside the box on program implementation and for solutions to issues as they arise.
• Adaptability-Able to manage change within IAM and across sites and be willing to try different ways of accomplishing something and change course as necessary.
Education & Qualifications
• Master's degree in public health, public administration, education or related field, with at least three years managing grant funded projects in a related field.
• Experience with program development, implementation and program monitoring.
• Experience with research and evaluation, monitoring progress and outcomes.
• Proven experience managing a team effectively.
• Dedicated self-starter with excellent organizational skills and the ability to prioritize and follow-through on multiple tasks, projects and assignments.
• Exceptional attention to detail and accuracy
• Strong communicator who is able to work with staff across disciplines.
• Ability to work well under pressure and meet deadlines.
• Experience, interest in serving, and cultural intelligence with LGBTQGNC persons and persons of color.
• Knowledge of HIV/AIDS etiology, transmission, biomedical prevention and associated issues.