Mount Sinai Careers

Program Coordinator II, Institute for Translational Sciences

New York, New York

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Program Coordinator II is responsible for providing administrative, operational, financial and programmatic support services to the Office of Research Services as part of ConduITS, the Clinical and Translational Science Award program with the Institutes for Translational Sciences.


This is an exciting opportunity to join the ISMMS Office of Research Services (ORS). The ORS provides central navigation, facilitation and consultation services to the research community of the Mount Sinai Health System. Candidates for the position of ORS Program Coordinator II will have a general knowledge of clinical trials and grants management, regulatory knowledge and strong communications and organizational skills. The role provides project specific support to the ORS Research Project Managers and Director in addition to coordination of daily, ongoing activities of the ORS. Successful candidates will be detail oriented and adapt easily to new policies and procedures.


The Program Coordinator II will be knowledgeable about institutional and program policies and procedures and provides support to a large or complex program or to multiple smaller programs.


Duties and Responsibilities:

  • Provide overall administrative support to the Research Project Managers (RPMs) and Director of the Office of Research Services (ORS), and will be responsible for the daily management of the ORS ticketing system and the Research411 Portal. The portal is a central resource that allows researchers throughout the Mount Sinai Health System to submit requests for support services or general questions about the process of conducting research. The role will provide oversight of and responses to queries and ongoing standing and on demand reporting of metrics.
  • Assists RPMs with specific projects to include registration and reporting, research roadmap website building and maintenance, research recruitment, multi-site study support, and new and unanticipated projects as needed.
  • Monitor the workflows and make adjustments to ensure the timely completion of program support activities. Provides and/or arranges staff training as needed, if applicable.
  • Acts as a liaison with staff in other departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.
  • Assists in monitoring and evaluating program effectiveness; demonstrates continuous efforts to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the program.
  • Program Specific Responsibility: Administration of the Program of the ORS:
    • Support the RPM Clinical Trials Analyst  to maintain mechanisms that ensure ethical standards, scientific integrity and regulatory compliance with
    • Provides guidance and support to the research community regarding the registration and reporting requirements for all clinical research.
    • Continually monitors, communicates and assists stakeholders with initial and ongoing registration and reporting requirements, NIH queries and responses to meet deadlines.
    • Ensures compliance with registration and results disclosure requirements, and escalates to applicable Research Compliance and/or Institutional Officials if stakeholders are non-compliant.
    • Develops and conducts educational training programs related to Clinical Trials transparency to investigators, study teams, and institutional leadership on an ongoing basis.
    • Prepares reports to keep institutional leadership updated via reporting of compliance rates and activities. Analyzes project data and prepares data for reports and presentations inside and outside the institution.
    • Manages and updates the Program’s institutional website to ensure it has the latest information on regulatory requirements, links to recent trainings, and links to relevant publications and websites.
    • Provides one-on-one assistance for investigator initiated trials requiring results reporting. Works with investigators to enter information into

Experience in management of the registry web-based Protocol Registration and Results System (PRS) is preferred. Candidates will be provided with training to assist researchers in the collection, review and entry of data as specified by the PRS/ registration and reporting requirements.

  • Bachelor's Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
  • 3 years of experience coordinating and administrating research program activities for clinical research.
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans