Mount Sinai Careers

Grants & Contracts Manager, Department of Environmental Medicine and Public Health

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Grants & Contracts Manager, 2334008

Roles & Responsibilities:

Oversees all the components of the grants cycle including pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures for the assigned department. Responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants, contract proposals, awards, and agreements for researchers within the institution/department. Also, assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

  • Provides assistance and guidance in the preparation of budgets, GCO/IRB paperwork, grant application forms, no costs extensions and subcontracts. Re-budgeting and Carryover requests
  • Maintains a library of bio-sketches, other support, and training records for grant proposals
  • Reviews grants and contracts proposals and expenditures prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations
  • Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement
  • Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee)
  • Analyzes monthly grant activity, monitors grant spending reports and expenditures posted to assigned grant projects and serves as a liaison to GCO office, sponsored projects and other collaborating departments to ensure that grants are properly managed
  • Provides detailed information to Sponsored Programs Accounting for fund activation. Notice of Awards and Budgets
  • Reviews and provides supplemental and amended information to extramural sponsors on grant applications
  • Maintains electronic documentation and appropriate files for proposal submissions, awards, and research expenditures
  • Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships
  • May create and distribute funding opportunities packets, calendars and special alerts
  • Performs other related duties
  • Review NOA and funding amount. May need to re-budget or recalculate DC and IDC for grants
  • Review subcontract agreements for accuracy and correct funding amounts
  • Education: Bachelor's degree required (Master's preferred, ideally MPA-MPH)
  • Experience: 5+ years of progressive experience in grants & contracts management 
  • Microsoft Word and Excel- Intermediate, Info-Ed, NIH website
  • Internet applications – Advanced
  • Excellent written, oral and interpersonal communication skills
  • Strong problem solving and analytical skills
  • Knowledge of grants, contracts, and applications and familiarity with electronic research administration requirements from a variety of sponsoring agencies such as federal, state, local, etc.
  • Must have a flexible work schedule (especially around time of grant deadlines) and must be very self-motivated

Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans