Mount Sinai Careers

Administrative Assistant I, Emergency Medicine

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Adminstrative Assistant I - 2334772


Roles & Responsibilities:


The Administrative Assistant provides administrative support services for the emergency department operations. Assists supervisor and ED leadership in office support, maintenance of appointment calendars and other operational details. Reports to a Supervisor V, and Associate Medical Director.

  • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
  • May prepare minutes of meetings, agendas, correspondence, and transcribes dictation as needed. 
    Assists with minutes transcription
  • Order MD and PA lab coats and drop off and pick up from laundry
  • Maintain zone phone assignments
  • Update departmental phone directories and list servs
  • Assist with planning and logistical coordination of meetings and office activities, forums and conferences
  • Submit key request, and maintain office key log
  • Order business cards for faculty 
  • May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters
  • Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers, processes reimbursement for assigned staff
  • Makes travel arrangements and accommodations for ED Leadership Directors. Prepares travel reimbursements and expense reports
  • May track expiration dates of staff’s professional licensing and hospital requirements - including fit testing, flu shots and other required training as mandated by the medical center or DOH requirements
  • Perform entry level data compilation and knowledge of excel helpful
  • Performs other related duties
  • Education: Associates Degree in business or related field, or HS/GED Bachelors Degree preferred
  • Experience: at least 3 years administrative or medical office experience required. Hospital or clinical past experience preferred

Strength Through Diversity


The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans


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