Mount Sinai Careers

Administrative Coordinator, High Performance Computing

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities: 

The Administrative Coordinator will provide administrative support to the department of High Performance Computing and to the Senior Associate Dean. The administrative coordinator will report to the Administrative Director, and will be responsible for handling day to day operations of the team, including finance, HR, contracts and billing and act as the administrative point of contact between the executives and internal/ external clients.

Duties and Responsibilities:
  • Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution
  • Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval. May assist department head in grant preparation
  • Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes
  • Develops, updates and/or revises informational flyers, brochures, leaflets and mailings
  • Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports
  • Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included
  • Coordinate meetings, interviews and calendar commitments for the Senior Associate Dean, Senior Directors and others in the team
  • Conducts orientation for new office staff, handles on-boarding and off-boarding employees
  • Coordinates administrative, secretarial and/or general office support coverage
  • Create, follow-up and track invoices for Scientific Computing department for creating chargebacks
  • Provide excellent customer service to both internal and external users. Ability to work well with others Customer service oriented. Develop and sustain a level of professionalism among staff and clientele
  • Attention to detail and the ability to handle multiple, disparate priorities efficiently. Suggest more efficient ways to run the office
  • Respond promptly to managers’ queries
  • Other general duties as assigned by the department head as need arises
  • Bachelor’s Degree and 5 years of administrative experience working closely with a department head/chair or equivalent combination of applicable experience and education
  • Excellent knowledge of MS Office
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans