Mount Sinai Careers

Grants Manager, Institutes for Translational Sciences

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The ISMMS Clinical and Translational Science Award (CTSA) is seeking an Administrative Manager with specific expertise in grants finance management, both pre & post award, and experience in the coordination and submission of large center grants. This position will work closely with the Director of the CTSA and Office of Research Services (ORS) and the CTSA Principal Investigator and Dean for Translational Biomedical Sciences. The position will be instrumental in ensuring that the CTSA and ORS are adhering to institutional priorities and will participate in the development and implementation of strategic initiatives that seek to maintain and enhance excellence in Clinical and Translational research and oversight of the grant specific finances and administration.


Principal duties include

The Administrative Manager (AM) oversees overall grant efforts and specifically is responsible for the financial management of the CTSA, including preparing annual budget, monitoring expenditures, providing periodic forecasts, ensuring compliance, and communicating with the internal ISMMS offices of Grants and Contracts (GCO) and Sponsored Finance Accounting (SFA) and external agencies of NCATS Grants Management Office. The AM is also responsible for implementing and overseeing human resources management of the CTSA. S/he works closely with the CTSA Director, Principal Investigator and CTSA leadership team and all service directors and module leaders of the CTSA program. Under general direction, the position requires independent judgement and initiative.

Duties Include

Grant Management Finance

  • Overall responsibility for the financial management of the CTSA and ORS, inclusive of the institutional operations budgets
  • Monitor implementation of budgets throughout the year by rigorous expenditures review with appropriate corrections as needed, inclusive of grant budgets and other institutional operations budgets
  • Provide analysis of grant expenditure to PI, Director, Module Leaders and others as needed
  • Prepare the annual non-competing renewal CTSA grants budgets with the PI, inclusive of the RPPRs
  • Oversee the expenditures of all Pilot Project funding working closely with each pilot project recipients
  • Ensure appropriate fiscal controls and systems are in place and followed
  • Ensure that all grant-based funds are spent in accordance with the award regulations and institutional budgets are expended and managed according to institutional policies
  • Provide periodic forecasts and project expenditures
  • Analyze fiscal management of the CTSA by working with the Director, PI and constituents on planning future expenditures, identifying problems with current spending and proposing solutions to manage the CTSA finances as efficiently as possible.
  • Make occasional trips related to CTSA activities.

Administrative Management

  • Coordination of all sections and administrative requirements for non-competing and competing grant renewals, administrative supplements and responses to other related RFAs, both federal and non-federal
  • Coordinate meetings of all administrators of other CTSA modules and institutional research administration offices to assess workflow, operations and quality improvement of CTSA functions
  • Administrative/Human Resource Management
  • Support and coordinate recruitment of CTSA staff positions. Assure adequate training and development of those staff.
  • Maintain staff personnel records.
  • Oversee the annual in-service requirements for staff for appropriate programs including licensing requirements, etc.
  • Develop strategies and programs as charged, including operational and staffing plans, equipment and supply requirements.
  • Monitor and support evaluation of staff performance.
  • Interpret divisional/departmental and University policy as needed. Identify policy problems and implement creative resolutions.  
  • Bachelor’s degree in business or public administration or related field, Masters preferred.
  • 7 years experience in an administrative or management capacity; NIH grants management experience required.
  • Strong leadership and problem solving skills.
  • Excellent written, oral and interpersonal communication skills.
  • Knowledge of operational analysis and decision-making techniques for resource allocation and organizational effectiveness.
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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