Mount Sinai Careers

Project Coordinator I (Grants Coordination), Department of Psychiatry

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

This position provides a wide variety of administrative support services including budget and grant preparation as well as preparation and control of records. Additionally, the position provides assistance in clinical trials and regulatory control. Typically reports to a division head.


Essential Duties and Responsibilities:

  • Prepares and monitors budgets and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
  • Maintains division employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources.
  • Manage supervisor calendar.
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
  • Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
  • Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included.
  • Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.
  • Make travel arrangements and accommodations for supervisor. Prepares travel reimbursements and expense reports.
  • Screens and prioritizes incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
  • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.
  • Collects and records study data. Inputs all information into database.
  • Obtains informed consent under minimal supervision of the investigator(s) and educate participants regarding study requirements.
  • Provide grant support to group for pre-clinical studies: InfoEd, eraCommons, GCO, IACUC, budgets…etc. for grant applications, progress reports and final reports.
  • Assist with preparations for regulatory inspections and monitoring visits from DEA, FDA, and internal compliance audits for pre-clinical studies.
  • Assists in the activities related to clinical research studies including but not limited to: screening participants for eligibility, scheduling subject visits for Clinical Research participation.
  • Assists in preparing grant applications, IRB/GCO for submission and filings.
  • Maintains source documents and subject files in accordance with hospital procedures. Ensures accurate and complete compilation of subject data through chart reviews.
  • Prepares for monitoring visits.
  • Performs other related duties and minor secretarial tasks.

Bachelor’s degree from an accredited institution in the USA

3 years related administrative or business experience; 1yr clinical research beneficial

Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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