Mount Sinai Careers
Program Coordinator I - Hematology & Medical Oncology
Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Program Coordinator I – Hematology & Medical Oncology, 2381452
The Program Coordinator is responsible for
providing advanced administrative, operational, and programmatic support
services to the Tisch Cancer Institute and Division of Hematology/Medical
Oncology. Duties will include activities such as time reporting and payroll
processing, maintaining confidential office files, assisting with HR issues,
processing contracts, spreadsheet preparations, supply ordering, answering
phones, and other day-to-day operations as required.
The Tisch Cancer Institute is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer.
Roles & Responsibilities:
- Performs a wide range of duties relative to the human resources processes for the department; including initiating internal and external employment advertising and postings, serving as a point of contact for recruitment efforts, tracking applicant status in HRIS system, arranging interviews, and record keeping.
- Process weekly payroll for non-exempt staff; track Paid Time Off (PTO) for exempt staff. Ensure timekeeping records are in accordance with compliance standards and communicate of inaccuracies to supervisors.
- Generate standard and custom reports on HR data, including payroll.
- Assist with orienting new employees to the organization (i.e. setting up a designated log-in, workstation, email address, etc.).
- Assists staff with basic interpretation of department and the Mt. Sinai Health System policies and procedures as well as coordination and disbursement of information. This includes but is not limited to Compliance, EHS annual reviews, benefits, changes in departmental policies, and Performance Reviews.
- Prepares and maintains employee departmental files; perform file audits to ensure that all required employee documentation is collected and maintained.
- Maintains high standards of confidentiality of all employee records and information.
- Prepares visa applications for all international personnel within the Tisch Cancer Institute & Division of Hematology/Medical Oncology.
- Attends career fairs with Administrative Manager.
- Assists the Administrative Manager with other HR related projects as assigned.
- Serve as first point-of-contact on the Operations/HR team.
evaluates and resolves typical administrative or operational problems or
situations affecting the work unit.
- Assist faculty and staff with administrative, HR, Benefits, and payroll related issues.
- Initiate finance related transactions (via Sinai Central) and purchase office supplies and equipment.
- Order, and track all Telecommunication requests for management and faculty.
- Maintains liaison with staff in other departments to coordinate department activities and objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.
- Assists in the development of departmental communications and assists management with special projects and programs as requested.
- Answer Tisch Cancer Institute’s departmental telephone lines to assess for call-outs and to triage calls as appropriate; performs customer service functions by answering staff requests and questions.
- Provide executive level administrative support to the department’s Administrator based on operational needs; provide cross coverage support to multifunctioning team as requested.
- Provide cross coverage support to multifunctioning team as requested.
- Have a clear understanding of institutional policies and procedures in order to provide support to our large complex Cancer Institute and Division of Hematology/Medical Oncology.
- Deals with a diverse group of internal callers and visitors at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.
- Assist with creating and updating standard operations procedures including, but not limited to: developing workflows for payroll, purchase order, IT, supplies/equipment, and telecommunication requests.
- Demonstrates continuous efforts to improve support operations and systems to streamline work processes and to increase the effectiveness and efficiency of the division.
- Education: Bachelors of Science degree or equivalent combination of education, training and/or experience that demonstrates the ability to perform the duties of the position.
- Experience: 3-5 years of administration, HR, and/or operations experience in a hospital or academic research environment required.
- Knowledge of payroll processing with experience with payroll reporting software (such as Laborworkx, PeopleSoft, Kronos, etc.) required.
- Knowledge of visa sponsorship requirements preferred.
- Ability to work proactively and independently with minimal supervision.
- Excellent written and oral communication skills.
- Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
- Exceptional attention to detail and accuracy.
- Solid experience in using MS Office programs and software including Word, Excel, PowerPoint, Outlook and Adobe.
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.