Associate Registrar ISMMS - Medical Education

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Roles & Responsibilities:


The Associate Registrar supports the academic mission of Icahn School of Medicine at Mount Sinai and plays a pivotal role in supporting academic policy matters within the Office of the Registrar. The position is a senior member of enrollment management team, providing leadership and management in directing academic administrative operations and assisting with the execution of technological advances in registrar functions. The Associate Registrar oversees operational responsibilities in the absence of the Registrar.  The Associate Registrar will oversee registration services for the Medical School and Graduate School of Biomedical Sciences. This includes managing the on-line enrollment system and elective management system, oversee curriculum changes and implementation.  

The Associate Registrar will also oversee the student information system, including keeping the course catalog up to date, maintaining student enrollment records, creating and distributing class lists, tracking all grade reporting; basic institutional ad-hoc reporting; and providing excellent customer service to both internal and external constituents.

Duties and Responsibilities:
  • Plan, organize and direct a wide range of academic administrative functions between the medical school and the graduate school, including: academic rosters, grading, degree audit, and integrate course scheduling
  • Oversee development and administration of the registration and enrollment operation
  • Develop guidelines for data integrity and Data Management; Oversees daily data management functions in relation to enrollment and grading: resolve grading conflicts, monitor incomplete and missing grades and communicate with faculty, responsible for ensuring updates are done for all course information and course descriptions; Conduct audits of all degree candidates and clears for conferral of degrees; Work with programs to ensure that graduation applications and checkouts are evaluated and filed appropriately
  • Make recommendations to the Senior Director of Enrollment Services and the Registrar regarding the development of new policies or modifications of existing policies; Coordinate and supervise each registration period; resolve registration problems that the programs cannot resolve
  • Assist with management of the student information system. Provide guidance to the campus community on the student information system, assisting with planning, implementation, training and updates
  • Develop and maintain effective communication and mutually beneficial relationships with internal and external academic constituencies, including academic and business units, other colleges, universities, and medical schools in addition to state and federal agencies
  • Continue to improve the timeliness of information processing through effective system management, staff development, and interdepartmental communication for internal and external constituencies
  • Assist in maintaining and updating all aspects of the academic student record, including physical documents and electronic record in the Student Information System(SIS)
  • Responsible for data input, collecting and compiling enrollment data, and pulling data for reports
  • Keep an up to date knowledge of best practices and AACROA recommendations in Registrar Policies and also Institutional Research
  • Assist with planning and production of commencement ceremonies
  • Other duties as assigned
  • Bachelor’s degree required, Master’s degree preferred
  • Four years of progressive responsibility in a registrar office or other area of higher education administration
  • Strong interpersonal, supervisory and leadership skills, including the ability to develop and maintain effective, collaborative professional relationships with staff and faculty
  • Ability to interact with a variety of constituencies both on- and off-campus
  • Strong listening, organizational and communication (both written and oral) skills
  • Strong customer service orientation
  • Ability to think creatively and strategically
  • Exceptional planning, problem-solving, motivational and analytical skills
  • Knowledge of student information systems and strong computer skills:  Microsoft Office, Excel, Access skills, SQL

Strength Through Diversity


The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.


We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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