Mount Sinai Careers

Administrative Coordinator, Stem Cell Institute

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Administrative Coordinator is responsible for the administrative and office service activities such as coordinate administrative and office service activities for the Black Family Stem Cell Institute, including purchasing, payroll, records control, human resources, faculty recruitment, marketing and development.


Duties and responsibilities:

  • Develop special projects
  • Research and compile information for reports
  • Maintain the calendar of the BFSCI Director
  • Help other BFSCI faculty with scheduling
  • Provide administrative support to the BFSCI Director and other BFSCI faculty
  • Planning and logistical arrangements for conferences, seminars, meetings and visiting professorships, including the BFSCI Work-in Progress (WIP) schedule
  • Coordinate the application and interview process for faculty recruits
  • Develop, update and revise flyers, brochures, leaflets and mailings
  • Maintain time and effort reports and oversee payroll authorizations
  • Submit transactions in Sinai Central (travel requests, reimbursements, POs, etc)
  • Oversee the Icahn 13 conference room bookings and calendar/schedule
  • General office tasks – answering phones, copying, scanning, filing, accepting and routing packages and mail
  • Monitoring locker usage
  • Submission of Engineering requests re: repairs, temperature issues, etc.
  • Submission of requests to Housekeeping for cleanup and maintenance
  • Accompanying potential recruits to and from interviews
  • Developing breakroom cleaning schedule
  • Ordering refreshments for meetings
  • Greet visitors
  • Responding to a wide range of routine and specific inquiries from internal and external sources
  • Coordinating with IT staff to develop, maintain and update BFSCI website including posting updates, news items, seminar series, etc.
  • Performs other related duties
  • Bachelor's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience.
  • 5 years related administrative or business experience required. Some supervisory experience preferred.
  • Required Competencies include:
    • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
    • Applies Learning: Assimilates and applies new job-related information in a timely manner.
    • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
    • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
    • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
    • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals.
    • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.
    • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive.
    • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently.
    • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.
    • Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization.
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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