Program Coordinator, Student Affairs

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Roles & Responsibilities: 


The Student Affairs Program Coordinator is responsible for providing excellent front line support to students, faculty, and staff in the areas of student support, events, and projects and is responsible for coordinating programming, processes and initiatives.  The Program Coordinator is a vital member of the Student Affairs team and works closely with the Senior Associate Dean for UME and Student Affairs, the Assistant Dean of Curricular and Student Affairs and the Assistant Director for Student Affairs.  This role reports to the Assistant Director for Student Affairs. 

Duties and Responsibilities:
  • Coordinate the year-round Medical Student Performance Evaluations (MSPE) process, which includes: 
    • Developing project timelines and processes for the compilation of student MSPEs
    • Collecting and reviewing data
    • Managing tracking grids
    • Managing communications to students, alumni and faculty/staff
    • Coordination of stakeholder participation in the process.
  • Support procedures and events around the Residency Application Process, including:
    • Communication and planning of the Match and SOAP process.
    • Participate in the training of faculty and students around the Residency Application and MSPE processes.
    • Collect, analyze and provide summative reports for Match, specialty information, student participation, etc. 
  • Coordinate the Early Assurance to Residency Application process.
  • Manage Career Planning Services initiatives, including the CPS website and Blackboard organization, creating newsletters and planning events.
  • Participate in planning of school-wide events, such as Match Day, Year 1 Orientation and other student events as needed.
  • Participate in the development of class meetings, such as: Residency Interview Night, Early Match, the Breadth of Physician Careers panel, etc.
  • Participate in the execution of institution-wide student events, such as Graduation.
  • Coordinate sessions and logistics for InFocus weeks.
  • Manage correspondence and scheduled mailings to students; document information and forms when they are returned.
  • Serve as informational resource for students seeking support services and effectively communicate requests and concerns from students to appropriate staff or faculty members.
  • Communicate resources, policies, and guidelines to staff, faculty and students.
  • Support the administration of various committees, i.e., meeting coordination, communications and follow-up.
  • Manage and track relevant program related expenses and financial transactions.
  • Develop and maintain course/organization pages in the curriculum management system, and other educational IT needs.
  • Develop and maintain relationships with divisions within the Department of Medical Education as well as other departments within the institution.
  • Cross train and support other team members.
  • Perform other duties as part of collaborative team.
  • Bachelor's degree required
  • Two years related experience in higher education or related field
  • Excellent organizational and project management skills - preferably experience in advanced project management
  • Excellent time management skills
  • Demonstrated interest in educational programming and curriculum
  • Excellent written and oral communication skills, with attention to detail and accuracy
  • Demonstrated commitment to teamwork and collaboration
  • Strong interpersonal and customer service skills
  • Ability to multi-task and complete work in required timelines
  • Takes initiative to seek alternative approaches and solutions
  • Computer and database proficiency
  • Ability to maintain confidentiality

Strength Through Diversity


The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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