Offsite Medical Secretary I - Pediatrics - Brooklyn Heights

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Dept- Pediatrics 

REQ #2427076


Job Title: Offsite Medical Secretary I - Brooklyn Heights 

The Offsite Medical Secretary provides secretarial support to the supervising physician in an offsite practice setting.   Responsibilities include telephones, reception, patient scheduling and maintenance of medical records, as assigned.

Roles & Responsibilities:

  • Clerical, reception and telephone support for the supervising physician.
  • May schedule appointments for patients.
  • Acquires insurance authorizations for procedures and tests ordered by physician.
  • May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.
  • Maintains logging system as required for tracking test results. 
  • Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).
  • Prepares charts, pre-admissions and consent forms as necessary.
  • May be responsible for Medical Assistant duties if qualified with appropriate training, such as performing venipuncture and/or EKGs, checking schedules and organizing patient flow; accompanying patients to exam/procedure room, assisting patients as needed with walking, transferring and dressing, as well as collecting and processing specimens and point of care testing, preparing for exam, etc. May assist physicians with various procedures, takes vital signs, relays instructions to patients and or families; answers calls and provides pertinent information. 
  • Retrieves physician correspondence from dictation service.
  • Prepares physician’s mail correspondence.
  • Compiles documents for surgical billing packages if appropriate to practice.
  • Helps direct patient flow during practice hours.
  • Performs other duties as assigned.


  • High School Diploma/GED
  • 1-2 years of administrative experience, preferably in a health care/practice environment
  • Some lifting may be required
  • Ability to communicate effectively with multicultural and language-deficit patients
  • Effective interpersonal and communications skills required
  • Excellent telephone etiquette
  • Medical terminology familiarity and ability to understand HIPAA guidelines
  • Must be able to adapt to a growing and changing environment

Strength Through Diversity

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans


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