Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Administrative Associate II- Radiation Oncology, 2431514
The Administrative Associate II is a senior level
individual who performs administrative and general office support involving
word processing, typing, telephone and messaging responsibility, reception,
mail distribution and record and file maintenance. This individual may also be
responsible for assisting in budgetary preparation, licensure tracking (if
applicable to department) and payroll entry, and mentors less experienced or
junior administrative personnel.
Roles & Responsibilities:
- Answers telephone, screens callers, relay messages and greets visitors.
- Opens, sorts and prioritizes mail. Picks up and delivers materials as required.
- Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
- Prepares correspondence, memos, reports, minutes and other documents from dictation or handwritten copy. Proofreads typed materials and makes corrections, as needed.
- May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission.
- Makes travel, accommodation and/or transportation arrangements.
- Schedules and maintains calendar for meetings and/or appointments.
- Responds to inquiries for information according to established policies.
- Gathers, assembles and categorizes data for general information purposes and special reports.
- May process check requests and expense reimbursements.
- May assist in processing payroll and/or maintaining the PTO system for the department.
- May track expiration dates of staff’s professional licensure, and notify staff of upcoming license expiration date to prevent suspension.
- Mentors and trains less experienced administrative and clerical staff.
- Other duties as assigned.
- Education: HS/GED; Associate’s Degree preferred
- Experience: 4-5 years administrative experience
The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.