Financial Business Coordinator, Medicine Administration

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Roles & Responsibilities:


The Financial Business Coordinator performs basic clerical, administrative and general office duties involving typing, record and file maintenance, document creation, mail distribution, and telephone reception.

  • Oversees the daily operations and management of multiple programs/projects/initiatives, including new staff onboarding
  • Assists project teams in project management of system wide projects related to the clinical trial operations under direction of the CTO Finance Manager
  • Intake coordinator for study startup documents on new clinical trial submissions. Utilizes standard project management tools and summary documents to track and communicate status of projects
  • Prepares invoices and requisitions for electronic batch processing according to established accounting practices and purchasing policies to ensure accurate and timely payment of invoices
  • Send invoices to industry sponsors (i.e., Start up, Continuations, Amendments, Patient Stipends, Travel Reimbursement, and Study Procedures as necessary)
  • Reconcile payments for all DOM-CTO clinical trials across MSHS and follow up with sponsors in regards to past due payments. Collects checks and wires, ensuring payment details have been sent to the site and appropriate parties notified
  • Reviews outstanding invoices on a routine bases to keep these items as current as possible. Resolves invoice discrepancies and outstanding issues on pharmaceutical statements.
  • Maintain and update appropriate databases, tracking systems (i.e., CTMS), and administrative logs to ensure smooth operations
  • Verify transactions on monthly G/L’s to ensure postings have been made accordingly.
  • Communicates with Accounting, Finance, Departments/Divisions, Engineering, Telecommunications, I.T. and other service departments as required
  • Performs other duties as required


  • Education: Associates Degree Preferred
  • Experience: 2 years related experience
  • Excellent communication skills
  • Attention to detail is required

Strength Through Diversity


The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.


We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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