Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:
Responsible for oversight of all components of the grants cycle in the Division of Endocrinology, Diabetes and Bone Disease. This role will include pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures. Provide technical assistance and guidance in the preparation, submission, processing and management of research grants, contract proposals, awards and all agreements for Research teams within the department. Ensure that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations, as well as those of Mount Sinai Medical Center.

1. Pre-Award Process
a. Prepare pre-submission checklists and notify PIs of updates to the funding agency’s rules and regulations relating to the grant application.
b. Coordinate the preparation and collection of documents from sub-contract sites.
c. Assist PIs in the preparation of other non-scientific documents for submission, including grant budgets.
d. Coordinate the editing and formatting of final drafts for submission.
e. Perform initial review of applications for accuracy, consistency and completeness in accordance with the funding agency's regulations. 
f. Assist PIs with use of the electronic routing systems (i.e. InfoEd, ASSIST), and provide troubleshooting and technical support.
g. Work with the Grants and Contract Office to identify and address any issues at the time of submission.

2. Post Award Process
a. Work with the Sponsored Projects Office to establish and managed the grant accounts.
b. Ensure proper pre/post award spending allocation and guidelines.
c. Coordinate and execute subcontracts with the Grants Contracts Office and the awarded Sub recipients.
d. Prepare, update, and reconcile monthly portfolios for all research grants for Principal Investigators.
e. Review grant portfolios monthly with each PI.
f. Execute cost transfers & personnel transactions for Payroll and non-payroll expenses.
g. Coordinate financial closeout packages for each grant.
h. Review and submit annual RPPR’s for NIH grants.

3. Other responsibilities
a. Assist the Division Administrator in the preparation of the grants operations budget.
b. Respond to ongoing audit requests from Internal Audit, Compliance, the Dean's Office, and VP of Cost Accounting and Research Compliance
c. Meet with assigned Division PIs to discuss new submissions, budget forecasting, and troubleshoot PI transfers, complex awards/contracts and identify new opportunities for funding.


  • BA/BS, or Master’s degree (MPA, MPH, MBA) preferred.
  • At least 3-4 years’ experience with NIH grant preparation and management.
  • Previous experience with InfoEd and ASSIST, preferred.
  • Previous experience with multi-PI, complex project management, preferred.
  • Excellent verbal and written communication skills, required. 
  • Excellent computer skills (Outlook - Intermediate /Advanced , Word – Advanced, Excel – Advanced, PowerPoint – Intermediate /Advanced). Knowledge of Endnote and Visio, a plus. 
Strength Through Diversity

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans


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