Administrative Coordinator- Development/Fundraising

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal. 

Development/Fundraising -  2460184
Administrative Coordinator

Provide executive level support to Deputy Chief Development Officer (DCDO) for the Mount Sinai Health System.  This position is responsible for setting the pace for the fundraising and revenue activities for the DCDO, as it relates to Mount Sinai’s $2B capital campaign and Trustee support for the Campaign Steering Committee.   He/she will direct the administrative activities for the DCDO with the development team and organizational leadership, and provide regular updates on key initiatives and day-to-day operations of the Office of Development.  This may include administration of policies, procedures, and project management as it relates to the Campaign.

Roles & Responsibilities:

Coordination of fundraising projects or commitments in the execution of the next multi-billion dollar campaign.  Assist the DCDO with communication to Mount Sinai Campaign Trustee Chair and assist with the DCDO’s portfolio management.  This position also requires close coordination with the offices of the Chief Development Officer, Mount Sinai Leadership, senior physicians/scientists and internal Development Office teams. 

Campaign Support
  • Proofread letters, speaking points, briefings, personalized donor acknowledgments as well as other correspondence as directed to support Campaign Trustee Chair.  Schedule cultivation, stewardship, and solicitation meetings with Sinai leadership.
  •  Manage the formation and reporting needs of the Campaign Steering Committee (CSC) and stewardship plans for high level Trustees including establishing meeting schedules, preparation of materials, presentations, and agendas. 
  • Drive campaign planning project management and timelines internally; engage key development staff in planning and maintenance through organized task forces and other collaborative approaches.
  • Assist in analysis of data and requesting data points for Major Gifts and Principal Gifts meetings and coordinate outlook meeting requests, location of meetings, and preparation for meetings.
 Portfolio Support
  • Provide executive support for the DCDO (e.g. scheduling physician/scientist meetings, donor meetings, maintain DCDO’s calendar in Microsoft Outlook, prepare and coordinate materials, agendas for meetings, etc.).  Field and respond to phone and email inquiries. Serves as the primary liaison with the offices of the trustees and principal and major gift donors from within the DCDO’s portfolio.
  • Maintain forecasting reports, fundraising projections and outreach efforts for DCDO’s individual fundraising goals. Update proposals, coordinate cases for support, and moves management of prospects. Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to DCDO’s managed portfolio as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management.
  • Draft correspondence, and prepare/coordinate in house mailings to DCDO’s managed prospect portfolio.  Edit and format written documents for the DCDO such as proposals, case for support, and program summaries.
  • Schedule Philanthropic Leadership Board meetings and cultivation events. Handle all logistics with Events Team and Sr. Director of Development for The Friedman Brain Institute.
  • Develop and maintain an inventory of critical projects in which the DCDO is especially interested and/or for which her awareness and involvement is essential. 
General Support
  • In support of the SVP for Development and the DCDO, the position sets agendas, creates deliverables, and coordinates follow-ups.  Helps to ensure participants are aware of the objectives and monitors the progress and achievement of such meetings.
  • Schedule recurring meetings with and manage communications and follow-up to SVP for Development.
  • Bachelor’s degree
  • 4 years of related business experience with competency in applying general personnel practices, and coordination of one or more major administrative functions. 
 Minimum Computer Skills:
  • Intermediate or Advanced proficiency in Windows Microsoft Office products, especially Outlook, Word, Excel and PowerPoint.
  •  Basic familiarity with Raiser's Edge a plus.
General Skills:
  • Excellent written and oral communication skills
  • Excellent customer relations
  • Exceptional attention to detail and accuracy
  • Demonstrated analytical and problem solving skills
  • Excellent organizational skills
  • Supervisory and managerial skills including budgeting
  • High level of professionalism, collegiality, self-motivation, organization, and familiarity with the goal and objectives of Mount Sinai

Strength Through Diversity


The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 


Who We Are


Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans



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