Administrative Coordinator, Parenting Center, Pediatrics

Job Description


Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

  

Roles & Responsibilities:

 
 

The Mount Sinai Parenting Center is located in the Department of Pediatrics in the Icahn School of Medicine at Mount Sinai.  The Center's mission is to transform the delivery of pediatric healthcare nationwide by educating pediatric healthcare providers to support strong parent-child relationships and promote early brain development in every healthcare interaction.  

The Administrative Coordinator is responsible for the administrative and office service activities such as purchasing, payment of vendors, records control, scheduling, and human resources. They will work closely with the Directors of the Parenting Center on event planning, donor presentations, and calendar maintenance. Reports to the Associate Director of Operations.

  • Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution
  • Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval
  • Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes
  • Develops, updates and/or revises informational flyers, brochures, leaflets and mailings
  • Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports
  • Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included
  • May assist supervisor with the completion of grant applications, special projects
  • Mentors, trains and/or conducts orientation for new office support staff and monitors performance
  • Coordinates administrative, secretarial and/or general office support coverage
  • Assigns work, sets deadlines and supervises the work of assigned staff.
  • Performs other related duties
 
Requirements:
  • Education: Bachelor's degree is required
  • Experience: 5 years related administrative or business experience required. Some supervisory experience preferred
 

Strength Through Diversity

 

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

 

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

 

Who We Are

 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 

EOE Minorities/Women/Disabled/Veterans


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