Office Manager (Based in Mineola, NY), Department of Ophthalmology NYEE

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 
 
Roles & Responsibilities:

The Office Manager is responsible for oversight of office service activities including, but not limited to, purchasing, payroll, records control, vendor contracts and human resources activities.

 
Duties and Responsibilities:
  • Maintains and monitors general office operations, including staffing, assignment of work, and budget and grant allocations.
  • Initiates and follows through on human resources and payroll transactions. Generates or assigns payroll submissions. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
  • Tracks vendor contracts and initiates renewals as needed. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.
  • Responsible for arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
  • Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
  • Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
  • In School departments, may assist in the completion of grant applications, special projects and JCAHO and other survey preparations.
  • Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
  • Coordinates administrative, secretarial and/or general office support coverage.
  • Other duties as required.
 
 
Requirements:
  • Bachelor’s Degree or combination of equivalent office administrative experience and education.
  • 5 years related administrative or business experience required.
  • Minimum 2 years of supervisory experience required.
  • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
  • Applies Learning: Assimilates and applies new job-related information in a timely manner.
  • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
  • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
  • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
  • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals.
  • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.
  • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive.
  • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently.
  • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.
  • Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization.
 
 
Strength Through Diversity
 

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.

 

We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.

 

Explore more about this opportunity and how you can help us write a new chapter in our story!

 
 
Who We Are
 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 

EOE Minorities/Women/Disabled/Veterans


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