Administrative Coordinator - Bone Marrow Transplant - Mount Sinai Hospital

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Dept- 136      REQ #286124


Job Title: Administrative Coordinator 


Roles & Responsibilities:

The Administrative Coordinator is responsible for coordinating testing, insurance authorization and scheduling of bone marrow harvests and transplants for the bone marrow transplant and multiple myeloma program. The administrative coordinator works with a team of colleagues to perform this task.

Other tasks

  • Responsible to coordinate all steps of marrow/peripheral blood stem cell (PBSC) harvest workups.
  • Interacts with patients and family to coordinate schedules
  • Contact insurance companies to initiate harvest and transplant cases. Provide relevant information to insurance companies.
  • Report back to clinicians about scheduling status and insurance status
  • Work with various departments for a patient friendly schedule and experience. Ensure that appropriate orders have been entered.
  • Collect lab results and provide to MD/clinicians for final review and signatures.
  • Maintains and completes all insurance assessment forms and agreements and ensures they are accurate for claims processing.
  • Assist with Standard Operating Procedure revisions and ensure center performance goals are met.
  • Maintains master Transplant List
  • Obtains and verifies patients’ insurance benefits, authorization and referrals information from insurance companies or private payers regarding coverage for services.
  • Communicates and informs patients of any potential patient out-of-pocket liability. May facilitate resources to bridge the gap between insurance coverage and patients’ liability.
  • Assists patients with questions or problems regarding insurance coverage and other financial matters.
  • Provide support and coverage to SCH/SCT administrative coordinator team
  • Assist manager or clinicians with any tasks identified to support the department.
  • Label and deliver specimens to lab, if necessary.
  • Maintain and submit Data log for Research Study

    • Education: Bachelor's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience.
    • Experience: 5 years related administrative or business experience required. Some supervisory experience preferred.

    Strength Through Diversity

    The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
    We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

    Explore more about this opportunity and how you can help us write a new chapter in our story! 

    Who We Are

    Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
    Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
    The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

    EOE Minorities/Women/Disabled/Veterans



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