Program Coordinator I, Clerkship, Medicine

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


The Program Coordinator I is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself. A Program is ongoing, but may have a business cycle.


Responsibilities include but are not limited to helping the Clerkship Director coordinate the various aspects of a clinical clerkship, which include teaching, assessment and clerkship organization.  This individual will report directly to the Clerkship Directors, Department of Medical Education and Department of Medicine. 

The coordinator must be able to function independently, be capable of partnering with the clerkship directors in the administration of the clinical clerkship and have a general understanding of the rationale of the clerkship goals and objectives. The coordinator is expected to:

Roles & Responsibilities: 

  • Have excellent communication skills (oral and written)
  • Have excellent organizational skills
  • Develop working relationships with the Office of Student Affairs, Registrar, Office of Curricular Support, Affiliate Institution Departmental staff (site directors and coordinators)
  • Arrange meetings and facilitate communication between the Clerkship Director and students, residents, faculty and other Department of Medical Education staff
  • Serve as an advocate and sounding board for the students in their interactions with the department
  • Be accessible to students, residents, and faculty for assistance with student problems during or after the clerkship
  • Prepare Module Schedule/ Orientation Packets for Medical Students
  • Prepare and maintain database of Third Year Medical Students (location, floor, grade, contact information.)
  • Development, organization, and maintenance of clerkship website
  • Schedule and participate in orientation of students
  • Reserve rooms and prepare A/V materials for seminar/orientation and confirm sessions
  • Arrange seminars and distribute course materials to lecturers and preceptors for any  oral or written exams and any required materials for students on rotation
  • Order shelf exams for entire academic year by submitting request to the CCA
  • Proctor shelf and makeup shelf exams
  • Collect Competency Coupons from students on the last day of each clerkship; notify of delinquencies and submit to the CCA
  • Schedule and notify students about final oral and written examinations, orientation, seminars, meetings with preceptors or Clerkship Director and exit interviews
  • Collect evaluations from preceptors, residents, and other clerkship sites for submission of grades and narrative comments from evaluations to Registrar (End of clerkship evaluations must be received by preceptors, residents and clerkship sites no later than 2 weeks after the rotation is over (narratives by 4 weeks)
  • Submit Student Rotation List to Evaluation Coordinator no later than one week after each rotation
  • Schedule and notify students about written examinations, orientation, seminars, meeting with preceptors or Clerkship and exit interviews.
  • Understand thoroughly the curricular goals, policies, and standards of the medicine clerkship department and medical school
  • Recruit faculty for clerkship teaching and ensure retention
  • Monitor the student evaluation process and maintain complete and accurate students files
  • Education: Bachelor’s Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job
  • Experience: None required, but 1-2 years administrative experience preferred
  • Excellent written and oral communication skills
  • Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments
  • Exceptional attention to detail and accuracy

Strength Through Diversity


The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 


Who We Are


Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans



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