Project Coordinator I - Dean's Office

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

Reviews, coordinates, and manages approval process of faculty letters for full-time and part-time faculty. Manage various trackers, provide administrative support to the Associate Dean of Operations.  Specific duties are listed as follows:

  • Reviews, edits, and coordinates faculty letters including new appointments and retention letters ensuring timely and accurate completion and approval of letters for the Health System. 
  • Gathers data from Departments, Institutes, and Centers, reviews for accuracy facilitates follow-up and prepares faculty offer letters for review and signature. Coordinates approvals across various areas in the Health System and ensure timely signing of documents.
  • Provides support in the Part-time Faculty arrangement process including arrangements that require review and approval by the Physicians Relationship Review Committee (PRRC).
  • Provides support to the Senior Associate Dean for Operations and Project Coordinator II in preparing the Physicians Relationship Review Committee agenda.
  • Provides support to the Senior Associate Dean for Operations and Project Coordinator II in preparing the Position Control agenda and assists at the meeting when necessary.
  • Reviews physician contracts on a monthly basis to ensure incentives and bonuses are paid in accordance with the outlined compensation.
  • Provides support in reviewing wRVU, quality, and other metrics based on faculty employment agreements.
  • Directs department administrators to appropriate letter template or contract.  Provides follow up to ensure the contract is accurate and consistent with current guidelines.
  • Assesses and edits job descriptions for all full-time and part-time faculty in the Health System. Assesses level of review necessary, and directs department administrators to appropriate template or contract.
  • Inputs terms, compensation, incentive metrics, and demographic data for current and expired contracts into the Physician Recruitment Database.
  • Fields questions from clinical Department personnel on faculty recruitment process and provides guidance on completing and submitting forms.
  • Maintains, updates, and sends out tracker documenting full-time and part-time contracts offered and executed each week.
  • Runs regular reports to track signed contracts and follow up with departments for status of pending agreements.
  • Scans and uploads signed contracts, assure the agreements are returned to the proper Department for signature and processing.
  • Compiles data from various sources monthly to assist in updating Physician Recruitment Database.
  • Works with the Senior Associate Dean for Operations to prepare documentation for outside compensation consultant, and when necessary, Compensation Committee of BOT.
  • Provides administrative support to the Senior Associate Dean for Operations: maintaining calendar and answering phone as needed.
  • Bachelors’ degree required, or equivalent education and work experience.
  • 1 year of experience in project coordination preferred.
  • Excellent written and oral communication skills
  • Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments
  • Exceptional attention to detail and accuracy
Strength Through Diversity

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans


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