Administrative Director - Scientific Computing

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal. 


The Administrative Director is responsible for the overall direction of the administrative activities for Scientific Computing. This includes management responsibility over the business and operational activities for Scientific Computing.

  • Provides administrative direction and coordination in the formulation, interpretation, and administration of current and long range policies, procedures and programs.
  • Oversees the daily operation of the department, including creating and implementing project and office schedules, and/or tracking and reporting systems, managing work assignments and identifying and resolving issues. Manages office staff and ensures professional standards of communication throughout the department.
  • Establishes departmental processes that that are consistent with Mount Sinai Hospital and School of Medicines policies and federal, state and local regulations including HIPAA. Manages submissions to the IRB. This may include identifying specific Scientific Computing projects and analyzing requirements to execute those projects successfully and ensure compliance.
  • Defines and documents procedures, identifies process and workflow changes for continuous process improvement and quality. implements best practices for greater efficiency. Provides process improvement assistance when needed, and evaluates and develops logical work flows where applicable.
  • Collaborates with Scientific Computing senior leadership to develop short term and long range goals and plans. Works closely with the Project Manager to ensure that projects are carried out according to scope, schedule, and budget. Also serves as primary point-of-contact for interdepartmental communications, where applicable, in order to maintain standards, implement improvements, define and measure progress and meet business objectives.
  • Interprets and administers policies regarding hiring, payroll, PTO, appointments and promotions, placement and orientation of all faculty and/or staff.  
  • Reviews and coordinates all job reclassifications, new positions, and salary increases. May direct and coordinate performance appraisals for faculty, professional staff and exempt/non-exempt employees. Provides feedback on a regular basis. Identifies opportunities for continuing education and provides training. May design in house training materials and train employees when necessary.
  • Provides oversight to management staff to ensure compliance with established practices, to implement new policies, and to keep employees aware of changes and current standards. 
  • Assures compliance with regulatory, insurance and ethical standards regarding safety of patient data, employees and property. Identifies contingency plans for potential risks.
  • May be responsible for creating, reviewing and/or updating policies and procedures pertaining to department specific goals and objectives.
  • Plans budget needs by analyzing short and long-term program plans. Oversees the monthly invoicing and intake of funds from chargebacks to projects. Works with Compliance and Finance to analyze and develop annual charge rates for projects. Collaborates with the Chief Financial Officer to assure the completion of the annual budget and financial monitoring.
  • Assures the financial systems are in place to properly run Scientific Computing. Coordinates with other financial staff at Mount Sinai. Helps to develop budgets for grants and other projects. Works with pre- and post-award funding personnel. Ensures compliance with MSMC policies and procedures. 
  • Develops and implements Scientific Computing policies and procedures in accordance with Mount Sinai’s Audit and Compliance, Legal Innovation Partners (Technology Transfer), the Institutional Review Board, IT security and Finance Offices. Oversees monitoring activities to meet standards and regulations of accrediting and funding agencies such as the National Institute for Health, the New York State Economic Development Corporation and other foundations.
  • Leads the creation of a professional annual report and other reports for funding agencies and senior leadership. Works closely with senior management and the project manager on these reports and other Scientific Computing communications for the website. Oversees a schedule of reports and other annual budgetary due dates and ensures that tasks are completed on time.
  • Approaches all relationships with a world-class customer service approach.  Maintains a customer-focused approach with users to provide solutions that are science/research-driven.
  • May chair or participate in department committees.
  • Performs other related duties. 
Requirements:
  • Bachelor’s Degree required, Master’s degree preferred
  • 5 years of experience in health care finance or administration; experience in strategic planning and execution, formulating policy, building and developing financial plans, managing administrative resources and leading successful teams.

Strength Through Diversity

 

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.

 

We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

 

Who We Are

 

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

 

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

 

The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

 

EOE Minorities/Women/Disabled/Veterans

 

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