Executive Assistant I/Administrative Coordinator -Medical Education

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 
Roles & Responsibilities:
The Executive Assistant/Administrative Coordinator is the key contact and overall support person to the Dean for Medical Education’s Office on all matters related to the department and the educational enterprise. The coordinator’s primary responsibility is managing the day-to-day activities and meetings for the Deans of Medical Education. The coordinator will work closely with Department of Medical Education leadership in planning, organizing and implementing educational activities, travel, and calendaring tasks and events for students and faculty.  Specific responsibilities are outlined below.
  • Assists Deans with all day-to-day tasks
  • Maintains communications within the Department of Medical Education
  • Prepares memos, statistical reports, and correspondence on behalf of the Deans
  • Disseminates information regarding meetings and departmental updates
  • Responds to inquiries and correspondence from internal and external entities
  • Responsible for planning and coordinating meetings throughout the department and  maintaining master calendars
  • Coordinates complex travel arrangements; prepares itineraries and compiles documents for all travel-related activities
  • Prepares PowerPoint presentations for internal and external appearances
  • Participates in all educational events and assists with the development and implementation of special events, as assigned
  • Develops, updates, or revises informational brochures, mailings and websites as requested
  • Supports the Dean’s Office in functions such as data collection, data entry, tracking and coordination of information that is used in the educational environment
  • Performs other related duties
Requirements:
  • Bachelor's degree preferred, or equivalent combination of experience and education 
  • 3-5 years related administrative or business experience
  • Strong written and oral communication skills with superb attention to detail and accuracy
  • Demonstrated commitment to teamwork and collaboration
  • Strong interpersonal and organizational skills and ability to prioritize
  • Proficiency in Microsoft Office (Word, Excel, Outlook)  
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
 
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
 
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
 
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans

 

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