Administrative Assistant I (Pre-Award Grants), Grants & Contracts Office

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Grants Coordinator provides administrative support services for the Grants & Contracts Office. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head.

Duties and Responsibilities:
  • Project acceptance & reviewer assignment
  • Project Acceptance involves careful review of regulatory documents for completeness and accuracy. Coordinator is responsible for making decision to turn away or accept applications
  • Determine status of pending grants (Used in Annual Report to Senor Management)
  • Terminate expired grants
  • Follow-up on missing paperwork
  • Prepare and distribute administrative and exempt approval letters
  • Distribute and respond to mail, email, phone calls, Mail (paper and electronic) consists of sensitive documents from funding agencies and Investigators. Mail must be distributed in an appropriate and timely manner
  •  Significant compliance and financial risks would result from inappropriate distribution
  • General office Sinai Central functions Ordering office supplies, travel requests and vouchers, etc.
  • Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience. Bachelor’s Degree preferred
  • 2-3 years administrative or medical office experience required
  • Strong organizational, analytical and interpersonal skills
  • Ability to run reports and create mail merge documents
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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