Assistant Registrar Icahn School of Medicine - Enrollment Services

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:
The Assistant Registrar is responsible for maintaining the accuracy of academic records for medical and graduate students. He/she will work directly with students, faculty, academic administrators, as well as colleagues in the Office of Enrollment Services in support of these efforts. In addition, he/she will assist the Registrar with the production of governmental and NGO reports, degree audits, and student enrollment processing.  Specific responsibilities are outlined below.
  • Assist in maintaining and updating all aspects of the academic student record, including physical documents and electronic record in the Student Information System(SIS)
  • Responsible for inputting, collecting, and compiling enrollment data, as well as report generation
  • Assist with fulfilling data request from various departments within the School
  • Keep an up-to-date knowledge of AACRAO best practices and recommendations in record policies
  • Distribution of student status updates to appropriate advisors and faculty
  • Coordinate and participate in the development, implementation, documentation, administration and maintenance of the degree audit system
  • Assist with the evaluation and review of existing student processes and procedures
  • Verify course requirement exceptions, such as waivers and substitutions, submitted by faculty program coordinators and deans
  • In collaboration with registrar team, conduct degree audits and graduation clearance
  • Assisting students with transcript issues, document requests, and registration processing
  • Coordinating and publishing the academic calendar and course catalog each year
  • Assist in classroom scheduling as well as communicating classroom changes to students and faculty
  • Assist with maintaining the course inventory and attend the Graduate Education Curriculum Committee meetings to document new courses
  • Assist with planning and executing commencement ceremonies
  • Other duties as assigned 
  • Bachelor’s degree required
  • A minimum of two years’ work experience in a college or university Registrar’s Office
  • Strong interpersonal skills, including the ability to develop and maintain effective, collaborative, and professional relationships with staff and faculty
  • Strong listening, organizational and communication (both written and oral) skills
  • Strong customer service focus
  • Ability to think creatively and strategically, and have the ability to work independently and comfortably in a fast-paced environment that requires multitasking and attention to detail
  • Demonstrated high level of integrity and the ability to work with confidential information
  • High proficiency with MS Office suite, especially Excel and Access
  • Prior experience with student information systems and reporting tools, e.g. SQL 
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. 

EOE Minorities/Women/Disabled/Veterans
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