Senior Grants & Contracts Specialist (Pre-Award), Grants & Contracts Office

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Senior Grants & Contracts Specialist will report to the Senior Associate Dean for Sponsored Programs, Director of Grants and Contracts, and Assistant Director of Grants and Contracts regarding research-related activities.

Duties & Responsibilities:
  • Review approximately seven hundred grant applications per year for all pre-award financial and administrative policies on behalf of Institution's central business office. Interact with departmental administrators, faculty and extramural funding agencies (Federal, NY State, non-profit, etc.) to enforce needed corrections prior to institutional endorsement. The need for significant oversight and guidance in this area is expected.
  • Responsible for correct compliance characterization of grant applications in regards to need for Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee review. The need for significant oversight and guidance in this area is expected.
  • Review and provide Just-In-Time, supplemental and amended information to extramural sponsors on grant applications. The need for significant oversight and guidance in this area is expected.
  • Provide information to Sponsored Projects Accounting for fund activation.
  • Provide customized fiscal reports for academic and service departments within the institution.
  • Routine entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System.
  • Additional responsibilities may include maintenance of website and electronic forms, creation and maintenance of training grant tables, liaison to the Institutional Bio-Safety Officer, liaison to the Biomedical Research Alliance of New York, liaison to the Committee on Special Awards and Fellowships and creation and distribution of funding opportunity packets, calendars and special alerts.
  • Bachelors degree or equivalent combination of education and relevant work experience; NCURA or SRA certification is preferred.
  • A thorough knowledge of grants and contracts administration at a level generally acquired through two or more years of central office grants management experience or two years of departmental experience, and proof of professional education through NCURA or SRA.
  • Strong communication skills, both oral and written, strong interpersonal and organizational skills, strong mathematical and comprehension skills, ability to work effectively and collaboratively in a fast-paced environment under constant deadlines, ability to provide ongoing guidance and support to faculty and departmental administrators in a timely manner, ability to make administrative/procedural decisions and judgments, and ability to prioritize and manage multiple projects and/or tasks simultaneously.
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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