Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Dept Name- Tisch Cancer Center REQ # 2551966
The Residency Program Assistant, under the direction of the Director of Operations and the Senior Fellowship Program Coordinator, will assist in the administration of the Hematology/Medical Oncology Fellowship Program as outlined in the Accreditation Council of Graduate Medical Education (ACGME) Hematology Medical/Oncology program requirements. The Residency Program Assistant also provides administrative support to the Senior Fellowship Program Coordinator, the Program Directors, and the Chief Fellows.
Duties and Responsibilities:
o Assist with the coordination of the daily operations and logistics for the program.
o Alerts the Program Directors and/or Sr. Fellowship Coordinator of any potential concerns based on written or verbal communications from faculty, fellows or others.
o Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements.
o Schedule conference room for conferences and set up video conferencing for ½ day fellowship lectures.
o Maintain teaching files and other board study materials for fellows on Blackboard.
o Maintain fellows’ office space in a clean and orderly fashion (1x a week walk through).
o Place catering orders for fellows’ events.
o Provide support to committees as necessary.
o Adhere to procedures and systems that ensure orderly and timely workflow.
o Inform incoming fellows of documentation required by the primary institution and state licensing board and maintains records of compliance
o Coordinates information service assignments such as pagers and computer access
o Assemble Onboarding binders with materials provided by Sr. Coordinator and Directors
o Upload power-point presentations from lecturers onto Blackboard
- Assist with the management review of fellowship applications using the ERAS system as directed by the Sr. Fellowship Coordinator
- Assembles applicant information packets
- Assist with escorting applicants to interviews (mandatory additional hours)
- Assist with monitoring fellows during the National In-training Examinations
Fellowship Program Databases:
o Assist Sr. Program Coordination with compiling, updating and submitting reports to ACGME/AOA, American Board of Internal Medicine (ABIM), American Association of Medical Colleges (AAMC), American Medical Association (FREIDA), and other professional organizations as directed by the Program Director.
o Assist with the preparation and monitoring of fellow completion of credentialing documents within New Innovations
o New Innovations updates – Track Attendance, Duty Hours, Evaluation completion
o Assist with tracking fellows conference attendance in New Innovations
- Distribute, collect, and tabulate all NON-New Innovations evaluation forms regarding fellow rotations.
o Maintain evaluations tracking spreadsheet for rapid, Mini CEX, research, patient, nurse evaluations.
- Assist with the coordination of fellows bi-annual reviews
- Upload all paper evaluations in 6 month review folder on share drive
- Submit updated evaluations tracking sheet for All evaluations completed
Fellowship Program Activities:
- Assist Senior Coordinator with social and retreat activities for fellows (will require some after hour activities and off campus location)
· High School Diploma/GED required
· Associate’s degree preferred
· 1-2 years of administrative experience in a hospital setting required
· Excellent verbal and written communication skills are essential to interface effectively with diverse internal and external professional groups.
· Knowledge of Electronic Residency Application System (ERAS) required
· Demonstrate ability to independently prioritize work
· Demonstrate proficient computer skills
Strength Through Diversity
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.