Administrative Secretary I - Dentistry

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 

Roles & Responsibilities: 
  • Dental supply orders, tracking and follow up on the payments-work closely with the purchasing and receiving departments and the Sinai internal pharmacy.
  • Process the invoices and follow up on the payment status
  • Place Implant Orders -created a log to keep all orders tracked and it is a reference for our providers.
  • Create, change and renew contracts
  • As an assistant for the chairman, i.e. Coordinate Meetings ,  phone messages, taking and Prepare documents/letters
  • Credentialing/Assist to Admin Manager for doctors' contracts
  • Arrange the FPA monthly meeting: book a conf. room, order food, take notes and send out the minutes
  • Coordinate the monthly Resident/CME Meeting: make and print out certificates for attending only, submit the sign-in sheets.
  • HS monthly maintenance  services coordination: it has been called every month (at the beginning of the month)
  • Radiology Safety Badge coordination: for the Dental PFA, the OMS, AHC and ENT.
  • Submit Department’s monthly Amex statement: make sure get all receipts
  • Pickup and sort mails: bring our cart for Colgate monthly order, on the 21st day each month
  • Covering the FPA office on Fridays
  • Keep department website updated: work with the WebFeedBack Team (requests direct to)
  • Order and clean faculty's lab coats: Laundry services for our providers-drop and pick up the lab coats. It only open 3 half days per week
  • Filing and maintain the departmental documents 
  • Print Shop Order:  letterhead, envelopes with and without the windows
  • Office supply orders for the FPA
  • Open and follow up on engineering  tickets
  • Build up and maintain the business relationship with our vendorsBusiness card order
  • Copy Machines troubleshooting
  • Faculty and Staff MSMC Payroll ( only when the manager is off)
  • Provide a coverage when the manager is out of the office

Requirements: 

  • Associate Degree in secretarial science, Secretarial School diploma or High School Diploma/GED plus two years of related experience
  • 0-1 years administrative experience 
  • Dental office experience strongly preferred

 Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
 
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
 
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
 
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans

 

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