Administrative Manager, Department Operations & Grants - Genetics/Psychiatry Research

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:
  • Manages and coordinates activities of clerical, administrative, billing, finance and other personnel in assigned area(s).
  • Analyzes internal processes and plans or implements procedural and policy changes to improve operations.
  • Recommends cost saving methods, such as supply changes and disposal of records to improve efficiency of the Division.
  • Prepares and reviews operational reports and schedules to ensure accuracy and efficiency.
  • Assists in the planning of budgetary needs by analyzing short and long-term program plans. Collaborates with departments’ leadership to assure the completion of the annual budget and subsequent monitoring of financial status of the Division.
  • Interprets and administers personnel policies such as hiring, performance appraisals, training, and staff disciplinary activity and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.
  • Facilitates creation of training programs. Conducts training for staff to carry out departmental programs and services.
  • Facilitates and implements quality assurance programs to meet standards and regulations of federal, state and city accrediting agencies. 
  • Reviews approximately one hundred grant applications per year for all pre-award financial and administrative policies on behalf of Institution’s central business office. Interact with departmental administrators, faculty and extramural funding agencies (Federal, NY State, non-profit etc.) to enforce needed corrections prior to institutional endorsement. 
  • Responsible for correct compliance characterization of the above applications and routing to the Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee. 
  • Reviews and provides Just-In-Time, supplemental and amended information to extramural sponsors on above applications.
  • Provides information to Sponsored Programs Accounting for fund activation.
  • Reviews, mails and negotiates (if applicable) funding agreements from other Educational Institutions and Non-profit Sponsors (AHA etc.)
  • Negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM. 
  • Liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. The need for significant oversight and training in this area is expected.
  • Provides customized fiscal reports for academic and service departments within the organization. 
  • Routine entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System. 
  • Liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO.
  • Provides reports as requested for departments and individual researchers.
  • Performs other related duties. 
  • Bachelor’s degree or equivalent combination of education and relevant work experience; Master’s degree (MBA) preferred.
  • 6 years of related experience, with a demonstrated experience in business planning, project management and budgetary & financial management
Strength Through Diversity
The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans


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