Administrative Assistant I (Entry Level Research Administration), Oncological Sciences

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Roles & Responsibilities:

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head.


Provides support for grants and administrative activities for faculty members in the Department of Oncological Sciences. Under general supervision, assists in in the preparation, submission, and tracking of grants and contract applications. Liaisons among appropriate principal investigators, consultants, sub-contractors, departmental and institutional Grants


Administrator/Managers to facilitate the process. Monitors grant submission deadlines and status of pending applications and helps identify new funding opportunities for the Department faculty and trainees. Assist faculty and Departmental staff with ensuring compliance with various compliance guidelines including tracking of data in the department-wide dashboard, sending reminders and assisting with IRB and IACUC protocol submission.


Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. Assists faculty and other Department staff with preparing and following up on purchase orders, change orders, check requests and other financial transactions. Processes and follows up on reimbursement for assigned staff. Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports. May assist in processing of payroll and/or maintaining the PTO system for the department. Performs other related duties.

  • Associates Degree in related field or HS/GED plus two years of related experience. Bachelors Degree preferred
  • 2-3 years administrative or medical office experience required
  • Required Competencies include:
    • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures
    • Applies Learning: Assimilates and applies new job-related information in a timely manner
    • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty
    • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
    • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
    • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
    • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
    • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
    • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently
    • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
    • Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization
Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.


We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.


Explore more about this opportunity and how you can help us write a new chapter in our story!

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 


EOE Minorities/Women/Disabled/Veterans

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