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The Administrative Coordinator is responsible for the administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual is expected to have supervisory responsibility of 1-2 clerical or other support staff. S/he typically reports to a division head, vice president or higher-level executive.
Roles & Responsibilities:
- Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution
- Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval
- Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems
- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed
- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes
- Develops, updates and/or revises informational flyers, brochures, leaflets and mailings
- Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports
- Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included
- May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations
- Mentors, trains and/or conducts orientation for new office support staff and monitors performance
- Coordinates administrative, secretarial and/or general office support coverage
- Assigns work, sets deadlines and supervises the work of assigned staff
- Performs other related duties
- Education: Bachelor's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience
- Experience: 5 years of related administrative or business experience required. Some supervisory experience preferred
Strength Through Diversity
The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.