Grants & Contracts Specialist II - Environmental Medicine and Public Health

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


This individual is responsible for providing technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. Also, assures that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations.

Roles & Responsibilities:
  • Reviews grant and/or contract proposals and expenditures prior to submission for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations
  • May review up to one thousand grant applications per year for pre-award financial and administrative policies on behalf of the Institution/Department. May assist in submission of high priority proposals and grants
  • Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement
  • Ensures that grants and contracts applications are submitted, in correct compliance characterization, and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee
  • Analyzes monthly grant activity and monitors expenditures posted to assigned grant projects and prepares customized fiscal reports for academic and service departments within the institution/organization
  • Provides cost benefit analysis and other reports as required
  • Assists with pre-award budget development, post-award monitoring, program sub-contract management, and grant closeout procedures. May create SOPs for reviewing and filing IRB submissions and other funded proposals
  • Oversees expenditures, reviews ledgers, tracks payments from Sponsors and meets regularly with Fund accounting. May develop financial management review system for funded projects
  • Interacts with faculty, departmental administrators, finance and institutional compliance committees on all Sponsored Programs and research programs. Provides information to Sponsored Programs Accounting for fund activation
  • Reviews and provides Just-In-Time, supplemental and amended information to extramural sponsors on applications
  • May develop and maintains research activity database and web-site. Create and maintains computer documentation and appropriate files for proposal submissions, awards, and research expenditures, and may also create and develop departmental newsletter
  • Acts as a liaison with the Institutional Bio-Safety Officer, Biomedical Research Alliance of New York and Committee on Special Awards and Fellowships
  • May represent the Institution to non-profit funding agencies, federal government officials and drug and device manufacturers
  • For Contracts – Negotiates clinical trial agreements and amendments on behalf of Mount Sinai School of Medicine. Generally negotiations occur with Pharmaceutical or device company attorneys and have broad legal repercussions to the Institution
  • May review, mail and negotiate (if applicable) funding agreements from other Educational Institutions and Non-profit sponsors. (AHA etc.)
  • May negotiate site agreements for large scale, NIH funded clinical trials with coordinating centers at MSSM
  • May act as liaison to the Office of Industrial Liaison for Sponsored Research Agreements and IP issues pertaining to non-profit agreements. May also act as liaison to Risk Management for Certificate of Insurance Requests
  • May also act as liaison to Sponsored Projects Accounting (SPA) for subcontracts written by SPA, but signed by GCO
  • Must have a strong working knowledge of information systems including the Grants Tracking System and Microsoft Office Suite. Performs routine data entry and maintenance of data for all non-federal sponsorship in the Grants Tracking System
  • May train new faculty and staff in research/grants management. May maintain system to track faculty certifications (i.e. human subject researchers), and information regarding department research performance
  • May maintain departmentally specific documentation in support of grant submissions
  • May oversee fund-raising campaigns, and expenditures
  • May provide faculty assistance to high priority projects that require project planning
  • May create and distribute funding opportunities packets, calendars and special alerts
  • Performs other related duties
  • Education: Bachelor’s degree in health sciences or related field. Master's degree preferred
  • Experience: 3 years of direct IRB Analyst (or equivalent) experience
  • Certified IRB Professional (CIP): Active Certification -- or Eligibility to take the exam and pass within 6 months of hire date

Strength Through Diversity


The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.


We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 


Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.


Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.


The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. 


EOE Minorities/Women/Disabled/Veterans


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