Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Dept- Tisch 015 REQ # 2620400
Job Title: Assistant Director, Finance
- The Assistant Director, Finance is a critical position that provides clinical trial budgeting expertise, and oversight of all industry and federal sponsored clinical trial budgets and contracts, within the Tisch Cancer Institute’s Clinical Trials Office. This position will report directly to the Executive Director of Clinical Research Administration and will provide oversight and support to multiple disease groups and individuals across the Tisch Cancer Institute to communicate financial objectives and results.
- He/She will be responsible for the development and updating of relevant Standard Operating Procedures, preparation of study budgets to Senior Leadership, negotiation of financially sound contracts, timely tracking and collection of sponsored payments as well as recruit, hire, train and supervise staff. The incumbent will also serve as a finance liaison for finance interactions between GCO, TCI Finance, CCTO Finance team, and various industry sponsors.
- The Tisch Cancer Institute is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, which is one of the largest health care systems in the nation. We are a National Cancer Institute (NCI)-designated center and provide a multidisciplinary approach to cancer treatments and clinical breakthroughs that may one day put an end to cancer. Our Cancer Clinical Trials Office (CCTO) provides the infrastructure and resources required to support patient-based cancer research. The CCTO is composed of regulatory, financial, clinical, study management, and data management personnel that support our disease management teams. The Assistant Director, Finance will have an opportunity to contribute to and shape several ongoing projects within the department.
- Assists the Executive Director in the day-to-day operations of the CCTO Finance Team. Provides professional and administrative guidance to physicians and staff.
- Evaluates operations and identifies possible improvements within the department. Consults, advises and informs Executive Director concerning administrative issues, needs and problems.
- Plans, organizes and implements services to meet department goals. Participates in developing and updating relevant Standard Operating Procedures in the CCTO regarding finance activities.
- Interviews and recommends hiring of new staff. Assists in departmental orientation, mentoring, and training and probationary and annual evaluations of staff members. Recommends particular recognition, discipline, and, if necessary, discharge of assigned staff members.
Data Analysis / Reporting:
- Assists in the preparation and planning of budgets to control costs and allocates funds in accordance with departmental functions. Performs regular reconciliations, analysis and justification of cost variances
- Works with Principal Investigators, CCTO staff to prepare detailed research cost and patient care budgets on new or modified research contracts as required.
- Participates in study initiation meetings to ensure all costs are captured. Educates clinical research staff on financial aspects of study, including which services are standard of care and which are research.
- Develop and approve investigator site and baseline budget.
- Completes Sponsors budget forms.
- Reviews coverage analysis for accuracy and inclusion into internal departmental trial budget.
- Solicits budgets from participating departments in the clinical trial.
- Negotiate with industry sponsors and CROs on new and amended clinical trial budgets. Ensures all research costs are covered, escalates to PI and/or Chair if negotiations reach a standstill.
- Reviews and tracks protocols and protocol amendments for budget items to ensure all points of costs are reflected in the sponsored budget. Update internal budgets as necessary and update Department Finance Team.
- Oversees advance set up process to establish chart field strings are created.
- Ensures research charge activity is flowing smoothly for all newly-activated studies.
- Liaison with PBS and CRF and other institutional authorities regarding research charge billing.
- Develops course data logs and reviews with assigned clinical studies coordinator or research nurse. Assures they are updated timely.
- Collaborate with grant program manager/coordinators on clinical grant development including budgeting of resources and patient care costs for clinical aspects of grant to ensure accurate pre-award submission.
- Develop database for oversight of protocol budgets, allocated resources (actual salary and effort), and submission of invoicing per protocol.
- Manage the sponsor invoicing process for both milestone payments and regularly occurring study visits, to ensure timely collection of payments for work performed.
- Create metrics for turnaround times for the various touchpoints in the budget creation and negotiation process for future monitoring.
- Liaisons with Post- Award and OnCore team on budget matters
- Performs other related duties as required.
- Serve as the subject matter expert on clinical trial budgeting for the department.
- Oversees the research charge reconciliation process for all studies. Ensures that department policies and procedures conform to institutional standards as it relates to research patient charges, their budgeting and their expenditure.
- Recommends and implements cost effective measures in department operations.
- Develops and maintains effective working relationships with various Hospital departments to facilitate departmental and institutional goals. Maintains communication between governing boards, medical staff, and department heads by meetings and coordinating interdepartmental functioning.
- Maintains the competencies and skills of staff through proper training and development. Identifies ongoing educational needs and assists in staff development programs regarding fiscal operations.
- As needed, establishes work schedules and assignments for staff, according to workload, space and equipment availability.
- Bachelor's degree in health, science, public or business administration or a related field; or equivalent education and experience; Masters (MPA, MPH, MBA or related) is preferred.
- 4-7 years of research experience with health related, or project management experience required
- Demonstrate hands-on experience win cancer related clinical trials operations.
- Clinical trial budget and contract (pre-award) experience required.
- Strong knowledge of accounting principles and practices required.
- Excellent oral and written communication skills
- Excellent role model
- Prior Supervisory Responsibilities