Buyer - Expediter - Purchasing Department

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

 

Dept- Purchasing - Supply Chain 

REQ #2631358

 

Job Title: Buyer - Expediter 


The Expediter handles purchasing and expediting transactions in a manner that complies with the health system’s Purchasing Policy, and all other relevant procedures and processes.  The Expediter is responsible to help monitor and ensure that all orders placed with vendors arrive in a timely manner.  The Expediter communicates where there will be significant delays to end-users, Materials Management, Sourcing, Buyers, etc. This individual places orders and obtain confirmations where alternate orders need to be placed to substitute, replace, or supplement delayed or unavailable orders.  Written and verbal communication skills are critical for the Expediter role as he/she will need to not only collaborate and coordinate with suppliers but also various internal stakeholders in a timely manner. The Expediter should have a good overall knowledge and understanding of health system supply chain processes, and familiarity with the vendor base, purchased items, and contracts.


Roles & Responsibilities:

  • Monitor and ensure that all orders placed with vendors arrive in a timely manner by regularly viewing reports such as the GHX AutoPO confirmations, Open Order Report, prior POH information.
  • Review GHX AutoPO order issues in the AM and PM, and contact vendors who do not provide confirmations via GHX for AutoPO orders.
  • Review the Open PO Order Report daily, and contact vendors whose orders do not show as received as of 48 hours ago. 
  • Obtain PODs and provide to end-users, Materials Management where vendor confirms shipment.
  • Communicate where there will be significant delays to end-users, Materials Management, Sourcing, Buyers, etc. (Materials Management to confirm if they can borrow from another site until product comes in.)
  • Communicate and coordinate with end-users, Materials Management, Sourcing, Buyers when items are on backorder, discontinued, delayed, etc. for agreed action ie. continue waiting, order from alternate supplier, identify and source substitute, cancel order, etc.
  • Through the communications, prioritizes which orders are more patient care sensitive and need to be addressed as a first priority.
  • Guides requesters to place Requisitions or adjusts purchase orders accordingly.
  • Processes purchase orders and obtains confirmations where alternate orders need to be placed to substitute, replace, or supplement delayed or unavailable orders according to established policies, procedures and processes.
  • Addresses Ship/Service Holds to get orders released, escalate as necessary.
  • Coordinate with Vendor Management Team as necessary.
  • Tracks and prepares update reports to management on orders expedited on a daily basis.
  • Follows all MSHS policies and procedures.
  • Performs other related duties as assigned.


Requirements:

  • Bachelor's degree in purchasing, retail management or related field, or equivalent combination of education and applicable work experience
  • Minimum of 2 years purchasing experience in a healthcare environment with the ability to manage multiple tasks simultaneously. Prior working knowledge and use of supply chain processes and ERP systems. Solid computer skills coupled with outstanding communication and customer service skills.  

General Skills:

  • Knowledge of MSHS Supply Chain  and Purchasing policies, procedures, and processes
  • Good analytical and problem solving skills
  • Organized and detail oriented.
  • Excellent written and verbal communication skills 
  • Good use of MS Office
  • Functional experience with ERP systems.
  • Results oriented with a sense of urgency
  • Demonstrate customer service, good collaboration and teamwork


Strength Through Diversity

The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
 
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
 
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
 
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. 

EOE Minorities/Women/Disabled/Veterans

 

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