Administrative Secretary - Rehab Medicine

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.


Roles & Responsibilities: 

Under the general supervision of the Regional Director and Director of Service,  provides full range of secretarial support services such as word-processing, typing, taking dictation, answering telephones and transcribing messages, reception, filing, maintaining files, payroll and other related duties.  In smaller departments, handles confidential information, such as special salary information, sensitive clinical data, budgetary materials and special assignments.  Job does not involve provision of clinical services.

1. Provides secretarial support to Regional Director of Service: word processes or types letters, memoranda, forms and miscellaneous documents of clinical or administrative  character; correspondence may be to internal or external areas or entities; takes dictation as required, providing transcription; prepares complete copies of all correspondence and related documents for inclusion in departmental files.  May be assigned to prepare correspondence for other department areas.


2. Performs office support functions: answers telephones, records messages, opens and distributes mail for department head and other staff; schedules meetings   and appointments for Director of Service or supervisor of area; maintains  calendar; files documents and maintains departmental files as required; may order office supplies for department; may perform miscellaneous scheduling    duties for other department members.  Serves primarily in smaller or specific areas as personal secretary to the Regional Director of Service.


3. Under Regional Director's or managerial supervision, may perform functions specific to  assigned department/area: may prepare payroll/timesheets for submission to    Payroll area; may maintain departmental accrued leave records; may prepare    subscription or book orders for submission to Purchasing; may support clinic    scheduling activities; may prepare house staff, physician and other clinical    schedules; may prepare clinical, statistical, regulatory or governmental  reports; may prepare clinician appointment or reappointment packages; may     prepare payroll/HR actions for new hires or changes in employee status; and may assist Clinical Manager with special projects.


4. Provides related duties as requested by Director of Service or management supervisor.  May be called upon to perform work of other employees during temporary absences or leaves.  May perform data entry.


    Work requires a minimum level of knowledge ordinarily acquired through completion of an academic or business high school education plus one year of    college education or formal secretarial training in word-processing, typing, stenography and other office skills.  Education/training is necessary to provide sufficient foundation for good written and oral communication skills.  Good arithmetical aptitude required, especially for preparation of payrolls, budgeting, requisitioning of supplies, etc.

    Prior work experience of one to two years in a secretarial position is desirable, in order for incumbent/job candidate to have gained familiarity with office routine, maintenance of files, handling of confidential matters, etc.  Job may be learned after two months' incumbency by secretary with above base experience.  In clinical areas, familiarity with clinical office routine    is preferred.

    Strength Through Diversity

    The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
    We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 

    Explore more about this opportunity and how you can help us write a new chapter in our story! 

    Who We Are

    Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
    Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
    The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. 

    EOE Minorities/Women/Disabled/Veterans


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