Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Roles & Responsibilities:
The Administrative Coordinator (‘AC’) at Mount Sinai Innovation Partners (‘MSIP’) coordinates administrative scheduling activities for MSIP’s Administration Team as well as offer officewide administrative assistance when assigned. The AC helps provide administrative assistance to the Administration and MSIP teams by coordinating multiple meetings & calendars, drafting correspondence and invites, obtaining conference rooms, maintaining e-files, host internal/external visitors and attendees, and liaising with MSIP and MSSM/MSHS staff and faculty. A successful AC takes ownership and initiative, anticipates and alleviates obstacles, and becomes a trusted business partner to the MSIP Administration team.
- Calendaring of multi layered group meetings for the Administration Team on multiple team calendars.
- Multitasks coordination of simultaneous meetings and appointments officewide; confirms participants and meeting logistics via Outlook invite; facilitates and monitors the preparation and distribution of meeting materials; and may take meeting minutes and track/follow-up on action items.
- Backfill administrative, secretarial, and/or general office support coverage as assigned per project
- Assist in the large-scale planning and logistical arrangements for meetings and forums. Answers inquiries and/or re-directs caller to the appropriate individual for information and or/resolution.
- Assist Executive Assistant with screening and prioritizing incoming calls, mail/email for action and follow up and transfer.
- Serve as a team member to the Administration team; backfill to the Executive Assistant when needed and required.
- Performs other related duties, as assigned.
- Bachelor's degree or equivalent combination of experience and education. i.e. HS/GED diploma plus seven years of experience
- 5 years related administrative or business experience required preferably in an academic healthcare institution or a technology commercialization office.
- Advanced skills in MS Outlook, Basic MS Word, Excel
Strength Through Diversity
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care.
Explore more about this opportunity and how you can help us write a new chapter in our story!
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation.