Mount Sinai Careers

Administrative Director Cardio Svcs

New York, New York
Professional / Managerial / Administrative


Job Description

II.   PURPOSE

To administer and direct the day-to-day operations of the clinical practice areas within BICCC-W. Is cognizant of the philosophy, standards, objectives and policies of the Department and the Hospital Center.

III.  DESCRIPTION OF COMPETENCIES

 

 

 

 

A. Clinical/Technical/Service

 

 

 

·Demonstrates the ability to perform service and administrative tasks:

 

 

 

·Develops and implements operational policies and procedures which foster improved performance and operations of The Center’s clinical practice areas.

 

 

 

·Maintains and monitors accurate systems for data collection, statistical reporting and financial performance.

 

 

 

·Prepares and analyzes operational and financial reports for management. 

·Oversees all secretarial/clerical-related operations ensuring appropriate coverage is maintained at all times. Directly supervises Practice and Office Managers.

 

 

 

·Oversees all technical billing related operations to ensure maximum charge capture and revenue.

 

 

 

·Works with clinical staff, practice and office managers and other staff to improve operations, maximize revenues and minimize cost.

 

 

 


 

 

 

·Ensure area(s) are maintained in a clean and safe manner for patients and staff. Assist with operational aspects of facility improvement projects.

 

 

 

·Monitors and improves satisfaction program. Is specifically responsible for all aspects of the satisfaction program focused on improving the secretarial and clerical areas of operation.

 

 

 

·Provides administrative support to the area(s) Quality Improvement activities and initiates administrative Quality Improvements efforts.        

 

 

 

·Prepares responsible areas for BICCC-W, CCCNY and hospital based projects/initiatives.

 

 

 

·Oversees and ensures accurate payroll and recommends OT when needed.

 

 

 

·Ensures area(s) comply with all Medical Center policies, procedures and initiatives. Interprets all such policies/issues for staff.

 

 

 

·Ensures programs meet regulatory compliance standards. Anticipates and responds to regulatory agencies, leads inspection preparations and participates in site visits.

 

 

 


 

 

 

·Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

 

 

 

 

Age Specific Competencies (check all patient population served)

         Neonate/Infant    Pediatric   Adolescent   Adult   Geriatric   Not Applicable

 

 

 

         a. Identifies physical, behavioral and emotional characteristics typical for the age group.

 

 

 

         b. Modifies approaches based on patient age-specific needs and responses to treatment.

 

 

 

         c. Provides care for patients based on age-specific needs.

 

 

 

         d. Uses communication techniques which are age appropriate.

 

 

 

 

 

 

 

B. Organizational/Managerial

 

 

 

·Serves as the on-site administrative lead at BICCC-W in the absence of the Executive Director.

 

 

 

·Maintains patient/employee confidentiality in the management of information.

 

 

 

·Observes the Health Care System’s compliance policies.

 

 

 

·Accurately prepares and manages operating and capital budgets, ensuring areas operate within budgetary limits. Prepare monthly budget variance reports. Responsible for reviewing the overall cost effectiveness of the practice on an on-going basis.

 

 

 

·Monitors special funds to ensure spending is within financial limits.

 

 

 

·Accurately prepares requisitions, vouchers and justifications as needed and approves expenditures according to hospital policy. Monitors invoices.

 

 

 

·Oversees personnel and labor relations activities, including hiring, training, evaluation and discipline of staff.  Resolves personnel issues. Prepare requisitions, position descriptions and advertisements as necessary.

 

 

 

·Prepares and analyzes operational and financial reports as requested by the Executive Director, CCCNY clinical leadership and CCCNY’s Corporate Vice President.

 

 

 

·On a regular basis, monitors provider and staff productivity. Prepares reports for the Executive Director, CCCNY clinical leadership and CCCNY’s Corporate Vice President to review. Makes recommendations for improvement.                     

 

 

 

·         As requested, represents the program on institutional committees and task forces.

 

 

 

·         May be required to perform other duties as assigned or perform other duties when necessary..

 

 

 


 

 

 

 

 

 

 

C. Educational/Professional Development

 

 

 

·Participates in the development of other staff members.

 

 

 

·Meets regulatory, licensure and annual health assessment requirements.

 

 

 

·Identifies learning strengths and needs

 

 

 

·Utilizes learning resources.

 

 

 

·Maintains professional affiliations and enhances professional growth and development to keep abreast of latest trends in health care.Add additional Educational/Professional Development skills here.

 

 

 

 

 

 

 

D. Communication/Relationships

 

 

 

·Demonstrates a professional, courteous, and respectful attitude in dealing with patients,

      families and significant others. Resolves patient complaints.

 

 

 

·Displays courtesy, tact and patience during interactions with all members of the hospital staff

      and extended community.

 

 

 

·Ensures that goals, objectives, policies and procedures are communicated and understood by all staff.

 

 

 

·Communicates effectively with department directors, administrators, medical staff and support personnel.Add additional Communication/Relationship skills here.

 

 

 

·Functions as liaison with affiliate hospitals and other community organizations.

 

 

 


 

 

 


 

 

 

IV.   EDUCATION REQUIRED

      Bachelor’s Degree required, Master’s Degree in health related field strongly preferred.

V.    EXPERIENCES AND/OR SKILLS REQUIRED

      5 years related management experience required, preferably in a health care environment.   Excellent organization,   communication and analytical skills required. Demonstrated experience in office management as well as budget preparation and management. Must possess strong computer skills.             Knowledge of healthcare issues, regulations, and hospital billing preferred.       

VI.   LICENSES/CERTIFICATIONS REQUIRED

           

VII.  JOB HAZARDS/PHYSICAL DEMANDS

II.   PURPOSE

To administer and direct the day-to-day operations of the clinical practice areas within BICCC-W. Is cognizant of the philosophy, standards, objectives and policies of the Department and the Hospital Center.

III.  DESCRIPTION OF COMPETENCIES

 

 

 

 

A. Clinical/Technical/Service

 

 

 

·Demonstrates the ability to perform service and administrative tasks:

 

 

 

·Develops and implements operational policies and procedures which foster improved performance and operations of The Center’s clinical practice areas.

 

 

 

·Maintains and monitors accurate systems for data collection, statistical reporting and financial performance.

 

 

 

·Prepares and analyzes operational and financial reports for management. 

·Oversees all secretarial/clerical-related operations ensuring appropriate coverage is maintained at all times. Directly supervises Practice and Office Managers.

 

 

 

·Oversees all technical billing related operations to ensure maximum charge capture and revenue.

 

 

 

·Works with clinical staff, practice and office managers and other staff to improve operations, maximize revenues and minimize cost.

 

 

 


 

 

 

·Ensure area(s) are maintained in a clean and safe manner for patients and staff. Assist with operational aspects of facility improvement projects.

 

 

 

·Monitors and improves satisfaction program. Is specifically responsible for all aspects of the satisfaction program focused on improving the secretarial and clerical areas of operation.

 

 

 

·Provides administrative support to the area(s) Quality Improvement activities and initiates administrative Quality Improvements efforts.        

 

 

 

·Prepares responsible areas for BICCC-W, CCCNY and hospital based projects/initiatives.

 

 

 

·Oversees and ensures accurate payroll and recommends OT when needed.

 

 

 

·Ensures area(s) comply with all Medical Center policies, procedures and initiatives. Interprets all such policies/issues for staff.

 

 

 

·Ensures programs meet regulatory compliance standards. Anticipates and responds to regulatory agencies, leads inspection preparations and participates in site visits.

 

 

 


 

 

 

·Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area.

 

 

 

 

Age Specific Competencies (check all patient population served)

         Neonate/Infant    Pediatric   Adolescent   Adult   Geriatric   Not Applicable

 

 

 

         a. Identifies physical, behavioral and emotional characteristics typical for the age group.

 

 

 

         b. Modifies approaches based on patient age-specific needs and responses to treatment.

 

 

 

         c. Provides care for patients based on age-specific needs.

 

 

 

         d. Uses communication techniques which are age appropriate.

 

 

 

 

B. Organizational/Managerial

·Serves as the on-site administrative lead at BICCC-W in the absence of the Executive Director.

 

 

 

·Maintains patient/employee confidentiality in the management of information.

 

 

 

·Observes the Health Care System’s compliance policies.

 

 

 

·Accurately prepares and manages operating and capital budgets, ensuring areas operate within budgetary limits. Prepare monthly budget variance reports. Responsible for reviewing the overall cost effectiveness of the practice on an on-going basis.

 

 

 

·Monitors special funds to ensure spending is within financial limits.

 

 

 

·Accurately prepares requisitions, vouchers and justifications as needed and approves expenditures according to hospital policy. Monitors invoices.

 

 

 

·Oversees personnel and labor relations activities, including hiring, training, evaluation and discipline of staff.  Resolves personnel issues. Prepare requisitions, position descriptions and advertisements as necessary.

 

 

 

·Prepares and analyzes operational and financial reports as requested by the Executive Director, CCCNY clinical leadership and CCCNY’s Corporate Vice President.

 

 

 

·On a regular basis, monitors provider and staff productivity. Prepares reports for the Executive Director, CCCNY clinical leadership and CCCNY’s Corporate Vice President to review. Makes recommendations for improvement.                     

 

 

 

·         As requested, represents the program on institutional committees and task forces.

 

 

 

·         May be required to perform other duties as assigned or perform other duties when necessary..

 

 

 


 

 

 

 

 

 

 

C. Educational/Professional Development

 

 

 

·Participates in the development of other staff members.

 

 

 

·Meets regulatory, licensure and annual health assessment requirements.

 

 

 

·Identifies learning strengths and needs

 

 

 

·Utilizes learning resources.

 

 

 

·Maintains professional affiliations and enhances professional growth and development to keep abreast of latest trends in health care.

 

 

 

 

 

 

 

D. Communication/Relationships

·Demonstrates a professional, courteous, and respectful attitude in dealing with patients,

      families and significant others. Resolves patient complaints.

 

 

 

·Displays courtesy, tact and patience during interactions with all members of the hospital staff

      and extended community.

 

 

 

·Ensures that goals, objectives, policies and procedures are communicated and understood by all staff.

 

 

 

·Communicates effectively with department directors, administrators, medical staff and support personnel.

 

 

 

·Functions as liaison with affiliate hospitals and other community organizations.

 

 

 


 

 

 


 

 

 

IV.   EDUCATION REQUIRED

      Bachelor’s Degree required, Master’s Degree in health related field strongly preferred.

V.    EXPERIENCES AND/OR SKILLS REQUIRED

      5 years related management experience required, preferably in a health care environment.   Excellent organization,   communication and analytical skills required. Demonstrated experience in office management as well as budget preparation and management. Must possess strong computer skills.             Knowledge of healthcare issues, regulations, and hospital billing preferred.       

VI.   LICENSES/CERTIFICATIONS REQUIRED

           

VII.  JOB HAZARDS/PHYSICAL DEMANDS