Mount Sinai Careers

Coding Clerk

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
Medical Records- REQ #74600
Job Title: Coding Clerk
Roles & Responsibilities: 
  •  Performs clerical work requiring application of various work methods and procedures and familiarity with Medical Record Department functions, policies and practices.
  • Responsible for providing service to the patients/customers of the Hospital Center
  • Retrieves medical records for all requestors and prints necessary documents from appropriate medical record systems
  • Receives, checks, edits, assembles, analyzes, sorts (alphabetically or numerically) purges medical record documents and reports, and conducts research when necessary
  • Files documents and reports in medical records and files charts into departmental files
  • Utilizes departmental systems (META- chart tracking, incomplete chart, abstracting, ChartVision, transcription/dictation, correspondence, etc.) software to locate, maintain and update information
  • Prepares reports and medical record documents for scanning into imaging system, according to prepping procedure
  • Scans reports and medical records into medical record imaging system
  • Indexes records and information through manual or automatic indexing; assigns document types and reviews hard copy documents that have been captured during the scanning process
  • Responds to inquiries regarding deficiencies, documentation requirements and physician assignment
  • Responds to requests for information from third party requesters (physicians, insurers, attorneys, courts of law, etc.) including subpoenas
  • Photocopies complete and abstracts of medical records for requesters
  • Tracks dictation sent to and received from transcription service
  • Verifies and validates transcription services and invoices
  • Receives, sorts and routes incoming mail, as required
  • Provides front desk and telephone coverage and may act as receptionist or as a backup for another member of the clerical staff
  • Provides daily productivity and statistical information to supervisor/manager
  • Performs quality control verification for departmental processes and systems
  • Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control
  • Assists in care and maintenance of department equipment, including reporting systems problems to Help Desk and/or appropriate departmental staff
  • Attends meetings as required, including in-service meetings
  • Participates in the department’s performance improvement activities
  • Maintains patient/employee confidentiality in the management of information
  • Observes the Health Care System’s compliance policies
  • Participates in the development of other staff members
  • Meets regulatory, licenser and annual health assessment requirements
  • Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others
  • Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community
  • Adheres to Continuum’s legal and ethical standards
  • May be required to perform other duties as assigned
  • High School graduation or its equivalent plus at least six months’ experience in clerical work.
  • Working knowledge of business English, spelling and arithmetic of office practices and procedures and or departmental rules and regulations; ability to understand and carry out oral and written instructions and to request clarification when needed; ability to maintain established records and files; ability to meet the public well and to deal effectively with their questions or problems seeking assistance; ability to communicate effectives, orally and in writing; may be required to type accurately at a speed of at least 35 words per minute and/or operate a computer system.  Any equivalent combination of experience and training which provides the preferred knowledge, skill and abilities.
  • Bending, lifting, reaching, stepping. May be expected to lift heavy loads (i.e.: medical records) in excess of 20 lbs.
Strength Through Diversity
The Mount Sinai Health System believes that diversity is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a
part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize medicine together.
We work hard to acquire and retain the best people, and to create a welcoming, nurturing work environment where you can develop professionally. We share the belief that all employees, regardless of job title or expertise, can make an impact on quality patient care. 
Explore more about this opportunity and how you can help us write a new chapter in our story! 
Who We Are
Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospital campuses, including Mount Sinai Beth Israel, Mount Sinai Beth Israel Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 
EOE Minorities/Women/Disabled/Veterans