Mount Sinai Careers

Supervisor Medical Records (Mount Sinai West) - MEDICAL RECORDS F/T Evening

New York, New York
Allied Health


Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

MEDICAL RECORDS - Req #76479


Job Title: Supervisor Medical Records - Evenings


Job Summary 

Responsible for oversight of day to day Medical Records activities, including medical record number validation/merges, record retrieval, release of information, record completion, physician assistance, death certificates, chart assembly and transcription activities. Works with physicians, Information Technology and other department staff to ensure accurate and timely delivery of dictated reports.

 
Roles & Responsibilities:
  • Plans, organizes and oversees the work of Medical Records staff to ensure the accurate completion of patient charts. Assigns and schedules work based on assessment of work volume and deadlines.
  • Coordinates all activities on chart availability for outpatient/clinic visits or walk-in requests.
  • Monitors the production level of the dictation service by conducting daily checks of all applications. 
  • Troubleshoots problems with the dictation service and related systems; works with physicians to edit reports and correct identified errors to maintain a high degree of data integrity.
  • Supervises purging of inactive records for microfilming and scanning. 
  • Supervises all filing activities to maintain an organized file room. Oversees the filing of all miscellaneous documents from the Emergency Department records which are not incorporated in the online IBEX record. Ensures staff file loose sheets and maintain control of unfiled backlog. 
  • Completes Death Certificates to ensure Department of Health guidelines are met.
  • Completes monthly audits to track delinquency rate, productivity and document production levels.
  • Performs weekly payroll entry and validation. Monitors attendance and punctuality for all assigned staff.
  • Provides orientation and training to all employees, Counsels and disciplines staff as required.
  • Participates and assists in the development and implementation of departmental quality improvement activities.
  • Maintains a collaborative relationship with other Mount Sinai Medical Center support functions and/or departments to provide effective and efficient medical records services.
  • Serves as the liaison with Information Technology regarding interruptions in electronic services and other problems.
  • Maintains confidentiality of all patient records and medical information under HIPAA and institutional guidelines.
  • Performs other related duties. 

Requirements:

Education Requirements:

  • Associate’s Degree in Health Information Technology or equivalent; BA/BS preferred 
Experience Requirements: 

  • 2-3 years Medical Records supervisory experience preferred; RHIT preferred
Licensing and Certification Requirements: 
  • Certified as a Registered Health Information Administrator (RHIA) or Technician (RHIT) – American Health Information Management Association - Preferred
 
Strength Through Diversity

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
 
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
 
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
 
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans