Mount Sinai Careers

Secretary 6 Confidential

New York, New York
Professional / Managerial / Administrative

Job Description

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Job Summary

Performs a variety of secretarial duties under direct supervision, in any assigned department or nursing unit.

Roles & Responsibilities:

  • Performs as confidential secretary in Department of OB/GYN administrative office
  • Answers departmental phone calls, take accurate telephone messages, demonstrate good judgment in screening and/or routing calls to physicians, administrators and to other departments.
  • Performs general secretarial functions including filing, photocopying and faxing
  • Takes dictation, type, and distribute letters and memorandum
  • Picks up and drops off mailings to RH mailroom daily; distribute mail to appropriate staff
  • Schedules and confirms departmental staff meetings, including private practice committee, OB management committee, and departmental executive committee
  • Types manuscripts for professional journals, prepares material and types research grant requests
  • Types minutes of staff and committee meetings
  • Organizes and maintains confidential departmental files
  • Types and distributes all on-call coverage schedules
  • Acts as liaison with medical records at both sites
  • Contacts physicians concerning incomplete medical record, BTL and Hysterectomy consent forms, all TOP certificates
  • Schedules departmental library and conference rooms
  • Runs errands at other locations when required
  • Maintains departmental staff database

Education Requirements:

High school diploma, Completion of secretarial school or equivalent post high school training.

Experience Requirements:

Two years of medical office or hospital secretarial experience.

Licensing and Certification Requirements:


Computer Skills:

Microsoft Office   - Intermediate

General Skills and Competencies:

  • Knowledge of medical terminology. Excellent communication skills. Capable of taking dictation and/or use of Dictaphone.

Strength Through Diversity

The Mount Sinai Health System believes that diversity and inclusion is a driver for excellence. We share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home- culturally, ethically, in outlook and lifestyle. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education and advancement as we revolutionize healthcare delivery together.
We work hard to recruit and retain the best people, and to create a welcoming, nurturing work environment where you have the opportunity and support to develop professionally. We share the belief that all employees, regardless of job title or expertise, have an impact on quality patient care. 

Explore more about this opportunity and how you can help us write a new chapter in our story! 

Who We Are

Over 38,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.
Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.
The Mount Sinai Health System is an equal opportunity employer. We promote recognition and respect for individual and cultural differences, and we work to make our employees feel valued and appreciated, whatever their race, gender, background, or sexual orientation. 

EOE Minorities/Women/Disabled/Veterans
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