Strength Through Diversity
Ground breaking science. Advancing medicine. Healing made personal.
The Offsite Medical Secretary II (temporary) provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.
1.Clerical, reception and telephone support for the supervising physician.
2.May schedule appointments for patients.
3.Acquires insurance authorizations for procedures and tests ordered by physician.
4.May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.
5.Maintains logging system as required for tracking test results.
6.Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).
7.Prepares charts, pre-admissions and consent forms as necessary.
8.Retrieves physician correspondence from dictation service.
9.Prepares physician’s mail correspondence.
10.Compiles documents for surgical billing packages if appropriate to practice.
11.Helps direct patient flow during practice hours.
12.Discuss payment arrangements with patients prior to office procedures/visits
13.Collect patients copayment/account balance
14.Assist with credentialing
15.Payment posting and record keeping
16.Open and close physicians schedules
17.Assist supervisor/manager with staff schedules and coverage
18.Assist with front desk duties training
19.Performs other duties as assigned
High School Diploma/GED.
2-4 years of administrative experience, preferably in a health care/practice environment